Kansas Department of Administration

DofA User Onboarding/Offboarding Checklist

New Users: Request computer equipment as soon as possible. See below for the various types of computer applications, software, training, agreements, and access that a DofA employee might need added or activated.

Exiting Users: Ensure equipment is returned before the employee exits. See below for the various types of computer applications, software, and access that a DofA employee might need removed or inactivated.

New & Exiting Users IT Checklist

Function New User Exiting User
Email, Phone, Connectivity (includes network and internet access) Connect/Setup Disconnect/Remove
Computer, Monitors, Keyboards, Mice, Hubs, etc Assign/Procure Collect from user
Annual Security Awareness Training in KLPM Take training annually N/A
Office Telework Policy Agreement (if applicable) Check with your office for their agreement and process. N/A
VPN access (if teleworking) Request if needed Remove access
SFTP/Mainframe (CoreFTP, MVS Mailbox) access (if applicable) Request if needed Remove access
Applications & Systems:    
* Adobe Applications Request if needed Remove if licensed products
* Atlassian Confluence/Jira (OSM only) Request if needed Inactivate user
* CoreFTP Request if needed Inactivate user
* Custom DofA Applications Request if needed Inactivate user
* Duo Request if needed Inactivate user
* DocuSign Request if needed Inactivate user
* GovDelivery Request if needed Inactivate user
* KS Service Desk Request if needed Inactivate user
* Perceptive Content (SEHBP only) Request if needed Inactivate user
* ServiceNow Request if needed Inactivate user
* SHARP Request if needed Inactivate user
* SiteViz Request if needed Inactivate user
* SMART Request if needed Inactivate user
     
     
     
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