State Employees Travel Center

Welcome to the Travel Center for State Employees. This page is your one stop location for the latest information on the State of Kansas travel expense reimbursement process. In addition, you'll find links to information that can be of help in planning your travel.

For Travel Policy Questions: Email Statewide Agency Audit Services Team at ARpreaudit@ks.gov

For SMART Travel & Expense Processing Questions: Submit a ManageEngine Service Desk ticket

Travel Expense Reimbursement

• Employee Travel Expense Reimbursement Handbook (pdf)– FY2025 (Effective October 1, 2024)

• Travel Expense Reimbursement Handbook Archive – Previous versions of the travel handbook

• Employee Travel Expense Reimbursement Summary Trifold (pdf) – FY2025 (Effective October 1, 2024)

Mileage Reimbursement

• Informational Circular 25-A-001 - FY 2025 Mileage (Effective July 1, 2024)

• Informational Circular 24-A-006 - FY 2024 Mileage Rates (January 1, 2024- June 30, 2024) Superseded

• Informational Circular 24-A-001 - FY 2024 Mileage Rates (July 1, 2023 - Dec 31, 2023) Superseded

Subsistence Reimbursement

• Informational Circular 25-A-005 FY 2025 Subsistence Allowances (Effective October 1, 2024)

• Informational Circular 25-A-002 - FY 2025 Subsistence Allowance (July 1, 2024-September 30, 2024) Superseded

• Informational Circular 24-A-004 - FY 2024 Subsistence Allowances (Oct 1, 2023 - June 30, 2024) Superseded

• Informational Circular 24-A-002 - FY 2024 Subsistence Allowances (July 1, 2023 - Sept 30, 2023) Superseded

• FAQ Regarding Reimbursement of a Meal Without Overnight Travel

Travel Reservations

• Statewide Travel Agency Management Services – For commercial travel reservations for official state travel.

• Statewide Agency Vehicle Usage Information – Information related to the use of state vehicles and rental cars for state travel.

• Business Travel Card – Personal liability VISA credit cards issued by UMB Bank to employees of the State of Kansas.

Resources

• Department of Administration Document Center (Accounting/Payroll Forms)

• SMART Web - Travel & Expense (Job Aids)

• Travel Tips for Elected Officials and staff on an Official trip Reference for Elected Officials and staff on Official travel

• KDOT Mileage Calculator (State of Kansas - City to City)

• AAA Trip Travel Planner (Mileage Calculator)

• Kansas Turnpike Authority (KTAG)

• Air Mileage Calculator (as the crow flies)

• Kansas Road Conditions (statewide primary routes)

• Travel Information in Kansas

• Currency Conversion from Oanda.com

*The links provided on this page do not represent an endorsement of the organizations/sites linked to, nor a guarantee of the accuracy of any information presented on their sites