State Employees Travel Center

Welcome to the Travel Center for State Employees. This page is your one stop location for the latest information on the State of Kansas travel expense reimbursement process. In addition, you'll find links to information that can be of help in planning your travel.

For Travel Policy Questions: Email Statewide Agency Audit Services Team at ARpreaudit@ks.gov

For SMART Travel & Expense Processing Questions: Submit a ManageEngine Service Desk ticket

Travel Expense Reimbursement

• Employee Travel Expense Reimbursement Handbook (pdf)– FY2024 (Effective October 1, 2023)

• Travel Expense Reimbursement Handbook Archive – Previous versions of the travel handbook

• Employee Travel Expense Reimbursement Summary Trifold (pdf) – FY2024 (Effective October 1, 2023) 

Mileage Reimbursement

• Informational Circular 24-A-001 - FY 2024 Mileage Rates (Effective July 1, 2023)

• Informational Circular 23-A-007 - FY 2023 Mileage Rates (Effective January 1, 2023)

• Informational Circular 23-A-001 - FY 2023 Mileage Rates (Effective July 1, 2022)

Subsistence Reimbursement

• Informational Circular 24-A-004 - FY 2024 Subsistence Allowances (Effective October 1, 2023)

• Informational Circular 24-A-002 - FY 2024 Subsistence Allowances (Effective July 1, 2023)

• Informational Circular 23-A-005 - FY 2023 Subsistence Allowances (Effective November 14, 2022)

• Informational Circular 23-A-004 - FY 2023 Subsistence Allowances (Effective October 1, 2022)

• Informational Circular 23-A-002 - FY 2023 Subsistence Allowances (Effective July 1, 2022)

• FAQ Regarding Reimbursement of a Meal Without Overnight Travel

Travel Reservations

• Statewide Travel Agency Management Services – For commercial travel reservations for official state travel.

• Statewide Agency Vehicle Usage Information – Information related to the use of state vehicles and rental cars for state travel.

• Business Travel Card – Personal liability VISA credit cards issued by UMB Bank to employees of the State of Kansas.

Resources

• Department of Administration Document Center  (Accounting/Payroll Forms)

• SMART Web - Travel & Expense (Job Aids)

• KDOT Mileage Calculator (State of Kansas - City to City)

• AAA Trip Travel Planner (Mileage Calculator)

• Kansas Turnpike Authority (KTAG)

• Air Mileage Calculator (as the crow flies)

• Kansas Road Conditions (statewide primary routes)

• Travel Information in Kansas

• Currency Conversion from Oanda.com

*The links provided on this page do not represent an endorsement of the organizations/sites linked to, nor a guarantee of the accuracy of any information presented on their sites