IT Projects
An IT project is a temporary, structured initiative to develop, implement, or upgrade technology (software, hardware, networks).
IT Project Review and Approval Process:
- When it is known that an IT project will happen, prior to procurement/RFP/planning, the Office will submit an IT Project Form. The link is at the bottom of this page - see Step 1.
- Subsequently, the Office will create and upload a Business Case. The template and upload is located at the bottom of this page - see Step 2.
- An OSM IT Project Manager will review the IT Project Form and Business Case for completion.
- The IT project will be reviewed by DofA IT Security before procurement.
- The IT project will be reviewed by IT Governance before procurement..
- The IT project must be reviewed and approved by KARS before procurement.
- The Office will be notified of approval and KITO Reporting requirements by the OSM IT Project Manager.
- The Office may choose to mange the project themselves or have OSM designate an IT Project Manager.
- If the Office choses to manage the project themselves, an OSM IT Project Manager will request status updates biweekly for tracking purposes.
If a new software/web application is going to be installed or used as is without configuration or implementation steps then this is not a project but needs to be approved for use by DofA IT Security. Please log an EBITS ticket for approval of new software before procuring.
Dept of Administration IT Consultation & Project Management
The OSM Enterprise Systems team is available to consult on IT solutions needed for DofA office business projects.
We can also manage DofA IT solutions projects to ensure a successful implementation or upgrade.
Contact the OSM Enterprise Systems team by emailing DA_Projects@ks.gov
Outside Agency Project Collaboration and Assistance
The DofA Office of Systems Management collaborates with other State of Kansas agencies on their projects and initiatives that involve DofA applications or systems.
Contact the OSM Enterprise Systems team by emailing DA_Projects@ks.gov
Research Requests or Assistance on Undefined Future Projects
If you need research on software or need assistance on a potential project please email the OSM Enterprise Systems team at DA_Projects@ks.gov
Submit IT Projects
Step 1 Pre-Planning: Submit IT Project Form
Submit the name, description, estimated dates for projects that your office will be undertaking in the form below. This allows IT to plan resources appropriately.
IT Project Request Form (Monday.com form)
Step 2 Planning: Project Business Case
Submit a detailed Business Case for the project you are currently undertaking. This information will assist our IT team on evaluating solutions and assigning appropriate IT resources to your project. Requirements are especially important. Download the template, complete it, and save. Upload the form below. If you have questions about the form please email DA_Projects@ks.gov.
