Kansas Department of Administration

Contractor Pre-qualification

In 2001, a taskforce was established to address what was determined to be deficiencies in construction for State of Kansas building construction projects. The taskforce consisted of representatives from the AGC, AIA, Kansas Consulting Engineers, Kansas Builders Association, the State Building Advisory Commission, a general contractor, a subcontractor, various state agencies and the Division of Facilities Management.

As a result of the investigation by the taskforce, the state is now pre-qualifying contractors in an effort to improve the quality of construction for State of Kansas projects. This process is also used to provide feedback to the contractor, in the form of evaluations, defining areas of weakness allowing the contractor to perform better on subsequent projects.

Any contractor wishing to bid work for the State of Kansas as a prime bidder needs to become pre-qualified.

Applicants must fill out DCC Form 840 Pre-Qualification Application and e-mail it to the address provided on the form. After a screening process and submission of all required information, companies are notified of their approval via an e-mail. Please allow at least 7 to 10 business days for the processing of this information.

All communication is to be via e-mail.

After we have notified a contractor that additional information is needed, the contractor has 60 days to provide all of the required information. If all documentation is not submitted by the end of 60 days, the company must start the application process over.

Once approved, contractors remain on the pre-qualified list unless the contractor’s performance places them in probation or debarment status.

Contractors are responsible for notifying DCC of changes in address, company name, FEIN and e-mail address by resubmitting DCC form 840 and noting it is an update to their information already on file.

Failure to update the company name and AKA / dba may result in a bid being returned unopened. Contractor is responsible for submitting bids under the company name provided on their application. (AKA / dba can be provided)

If a company has multiple locations they may apply as the parent company, which will pre-qualify all locations.

Pre-qualification status falls into three categories:

Pre-qualified – Contractor is pre-qualified to bid on any project published by DCC.
Probation – Contractor has received evaluations that when calculated drop him below the minimum level of competency.
Debarment – Contractor is ineligible to bid on state projects due to previous performance.

For more information on the evaluation process, please visit our Contractor's Evaluation Page.

Please visit the links below for further information.

Previously, contractors had to re-apply every three years. Re-application is no longer necessary as of January 1, 2014. Once a contractor is approved as a pre-qualified contractor, they remain a pre-qualified contractor unless their performance places them in probation or debarment status. 

If you have any questions about this process, please contact us at 785-296-8899.

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