Kansas Department of Administration

Prior Authorizations



Prior Authorizations

During the 2003 session, the Kansas Legislature enacted the following changes to K.S.A. 2002 Supp. 75-3739 (changes in italics – full text of K.S.A. 2002 Supp. 75-3739 available by clicking here):

     (a) All contracts for construction and repairs, and all purchases of and contracts for supplies, materials, equipment and contractual services to be acquired for state agencies shall be based on competitive bids, except that competitive bids need not required in the following instances…

      (7) when, in the judgement of the director of purchases, and the head of the acquiring state agency, not seeking competitive bids is in the best interest of the state.

When the Director of Purchases approves a purchase of or contract for supplies, materials, equipment or contractual services in any instance specified in this subsection, the director may delegate authority to make the purchase or enter the contract under conditions and procedures prescribed by the director.

Except for purchases or contracts entered into without a competitive bid under subsection (a)(3) (Emergency Purchases), (a)(4) (Statutory Authorization), (a)(6) (Availability of Used Equipment), or subsection (h) (Interagency Agreements), no purchase or contract entered into without a competitive bid for an amount in excess of $100,000 shall be entered into by the head of any state agency or approved by the director of purchases unless the director of purchases first posts an on-line notice of the proposed purchase or contract at least seven days before the purchase or contract is awarded.

The director of purchases shall provide notice thereof to members of the legislature at the beginning of each calendar year that such information will be posted and the director of the division of purchases shall provide the uniform resource locator (URL) and the number of times such information shall be available.

In the event a written protest of the awarding of such a contract occurs during the seven-day notice period, the director of purchases shall request from the protestor the contact information, including name and mailing address, of the person or entity that has expressed an interest in supplying the goods or services and provide a copy of the specification to the person or entity that has expressed an interest in supplying the goods or services and verify that such person or entity is interested and capable of supplying such goods or services. Upon satisfaction of the director of purchases regarding the validity of the protest and the existence of competition, the director of purchases shall proceed with a competitive procurement. A competitive procurement shall not be required when, in the judgment of the director of purchases, the validity of the protest cannot be determined or competition for such goods or services cannot be verified by the director of purchases.

The preceding transactions are posted in accordance with K.S.A. 2002 Supp. 75-3739 (a)(7).     

Click here for the procedure for filing a Statement of Interest in Prior Authorization transactions.

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