Payroll Contacts
Payroll Funding, General Ledger Data, SMART Payroll Transactions
Contact: Payroll Services, doa_payroll@ks.gov
Typical Questions:
- SMART payroll transaction processing and fund sufficiency
- Entering new funding groups
- Entering/changing funding group data
- Balancing SHARP data to SMART data
- KPAYGL5C information
- Journal processing questions
- Entering new combination codes
Garnishments, Income Withholding Orders, Levies, Bankruptcies
Contacts: Payroll Services, (785) 368-6313, doa_garns@ks.gov
Typical Questions:
- Garnishments
- Income Withholding Orders for child support and spousal support
- IRS Levies
- Bankruptcies
- Setoff Orders for payroll deductions
- Questions regarding the reason for the setoff order should be directed to: Jessica Pope, Setoff (785) 296-4462; jessica.m.pope@ks.gov
- Federal Student Loan garnishments
Paycheck Adjustments/Supplementals, Reprints/Reversals, Payroll Error Messages
Contact: Payroll Services, payadj@ks.gov
Typical Questions:
- Processing current year adjustments/supplemental
- Processing reprints/reversals
- EFT reversals
- Personal reimbursements
- Arrearage payback schedules
- Setting up/changing employee deduction and employer contribution rate
- Payroll error messages during pre-calc period
- Correcting data to allow payroll to process
- Employees appearing PAY010
- Payroll error messages following final pay confirmation and off-cycles
Payroll Policies and Procedures, Payroll Issues, SHARP System Programming Problems and Modifications (pertaining to Payroll)
Contacts: Christina Cabello, Payroll Services (785) 296-2259, christina.cabello@ks.gov
Christine Foster, Payroll Services (785) 296-2290, christine.foster@ks.gov
Typical Questions:
- DOA policies and procedures related to payroll
- General payroll issues and information regarding payroll processing
- Federal and State payroll tax regulations information
- Report system programming problems
- Request programming modifications
- Request interface capabilities
Payroll Tax Data, Employee/Employer Deduction Data, Paycheck Mailing Addresses, Year-to-Date Balances, W-2’s, Prior Year Adjustments
Contacts: Payroll Services, doa_payroll@ks.gov
Typical Questions:
- Setting up/changing payroll tax data
- Entering paycheck mailing addresses
- Year-to-date balances
- W-2’s, W-2 reprints and W-2C’s
- 1042’s and 1042 reprints
- Prior year adjustments
- Calculation and use of Annual Benefits Base Rates
- Tax Sheltered Annuity Maximums
- Regents’ payroll processing
- Paycard program
Time and Labor, Labor Distribution, and Cost Allocation, Department Budget Tables, Combination Codes
Contact: Payroll Services, doa_payroll@ks.gov
Typical Questions:
- Adjustments and Supplementals
- Labor Distribution
- Cost Allocation
- Timesheet Funding Entries (Taskgroups/Profiles; Combo Codes)
- Online Error Messages associated with Funding
- Exceptions (error messages) associated with Funding
- Integration with Payroll
- Integration with General Ledger
- Integration with Project Costing
- Department Budget Tables
