Kansas Department of Administration

FY 2019

19-A-001 FY 2019 Private Vehicle Mileage (July 2, 2018) (Supersedes 18-A-001)
Informational Circular No. 19-A-001
Supersedes Informational Circular No: 18-A-001
Effective Date: July 1, 2018
Contact Name:Statewide Agency Audit Services Team Email:ARpreaudit@ks.gov
Approval: DeAnn Hill (Original Signature on File)
Summary: FY 2019 Private Vehicle Mileage Rates
As authorized by K.S.A. 75-3203a, the Secretary of Administration has fixed the private vehicle maximum mileage reimbursement rates for FY 2019 at:

$ .545 per mile for privately-owned automobiles.
$ .515 per mile for privately-owned motorcycles.
$ 1.21 per mile for privately-owned airplanes.
$ .18 per mile for moving related mileage.

For more details on reimbursement of mileage for the use of privately-owned conveyances, please see the Employee Travel Reimbursement Handbook, Section 3100 which can be found on the Travel Center for State Employees website.

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Printable Version of 19-A-001

19-A-002 FY 2019 Subsistence Allowances (July 2, 2018) (Supersedes 18-A-002)
Informational Circular No. 19-A-002
Supersedes Informational Circular No: 18-A-002
Effective Date: July 2, 2018
Contact Name: Statewide Agency Audit Services Team Email:
ARpreaudit@ks.gov
Approval: DeAnn Hill (Original Signature on File)
Summary: FY 2019 Meals and Incidental Expense (M&IE) and Lodging Rates

As authorized by K.S.A. 75-3207a, the Secretary of Administration has fixed subsistence rates for FY 2019.  The Employee Travel Expense Reimbursement Handbook is updated to include policies regarding subsistence allowances for travel occurring in FY 2019.

For State of Kansas travel, federal per diem rates are followed to determine subsistence allowances. The CONUS per diem rate for an area is divided into two components: the lodging allowance and the meals & incidental expense (M&IE) allowance. These per diem rates are based on travel location and travel dates (seasonal rates may be listed for some locations).  If a specific travel location is not listed (or within the location definition), the standard rate, or “other” location rate is used.  The following standard rates apply to many locations across the contiguous United States (CONUS).

For CONUS locations, the following standard daily subsistence rates apply for travel which occurs on July 1, 2018 and thereafter:

Meals & Incidental (M&IE) - $51

Lodging Allowance Rate - $93

These rates were effective October 1, 2017 and remain unchanged.  The M&IE and Lodging rates are updated semi-annually each October 1 and April 1 to follow CONUS per diem rates in effect on those dates.

SMART maintains the official subsistence rates for CONUS and OCONUS travel locations and will be updated semi-annually each October 1 and April 1 for any interim rate changes which have occurred.  International subsistence rates are not loaded into SMART.  For international travel locations, employees will obtain M&IE rates directly from the U.S. Department of State (DOS) website listed below.  For international travel, payment for actual lodging expense is allowed.

Source of Subsistence Rates:

Contiguous United States (CONUS) -

The U.S. General Services Administration (GSA) maintains the M&IE rates and lodging rates for travel locations in the contiguous United States -
U.S. General Services Administration website: https://www.gsa.gov/travel/plan-book/per-diem-rates/
Outside Contiguous United States (OCONUS):
(Alaska, Hawaii, and U.S. Territories/Possessions) -

The U.S. Department of Defense (DOD) maintains the M&IE rates and lodging rates for travel locations within Alaska, Hawaii and U.S. Territories/Possessions -
U.S. Department of Defense website: http://www.defensetravel.dod.mil/site/perdiemCalc.cfm


International Locations -

The U.S. Department of State (DOS) is the source for M&IE rates only for international travel locations-
U.S. Department of State website: https://aoprals.state.gov/web920/per_diem.asp
For international travel, payment for actual lodging expense is allowed.
Note for using federal websites:
For CONUS and OCONUS travel, if SMART is not accessible, employees may access subsistence rates through the federal websites. However interim federal website updates may occur subsequent to the semi-annual SMART updates each October 1 and April 1. CONUS rates are published on an annual basis but the annual file is updated periodically throughout the year with no interim files published. OCONUS and international rates are updated and published on a monthly basis. Be aware that any interim updates for CONUS or OCONUS locations are not valid until reflected in SMART. For international travel, only the October 1 and April 1 subsistence files should be used to locate the M&IE rates.

If employees utilize the federal websites to find M&IE and lodging rates, those rates should be used as follows:

Rates published October 1 - for travel occurring between October 1 and March 31 of each year.
Rates published April 1 - for travel occurring between April 1 and September 30 of each year.

Lodging Expense Limitations:
K.S.A. 75-3207a(f) provides that the daily lodging expense limitations established may be exceeded, upon approval by the agency head or designee, by the lesser of either: (1) an additional 50% of the applicable lodging expense limitation, or (2) the actual lodging expense incurred.

These lodging limits continue to be applied to the lodging rate before taxes.  Thus, the amount reimbursed or paid for lodging expenses may exceed the established lodging limitation by as much as the amount of associated taxes.

Conference Lodging qualified under K.A.R. 1-16-18a(c):
Agencies may authorize payment or reimbursement for actual lodging expenses when an employee is required or authorized to attend a conference, and the lodging rate exceeds the applicable lodging expense limitation (including the additional 50%).  The agency head must be provided with conference materials and rates.  These should be maintained with travel documentation.

Reduced Meal Allowance:
If the cost of meals is included within the cost of registration fees or other fees and charges paid by the agency or provided at no cost to the employee, the daily M&IE rate for the travel location should be reduced based on the percentages listed below.  For partial days, the quarter amount is calculated first and then the reduction percentage is applied.  The daily M&IE reduction percentages are as follows:

Breakfast - 15%

Lunch - 35%

Dinner - 50%

 
Same Day Meal Allowance:
Reimbursement for a same day meal, in accordance with K.A.R. 1-16-18(c)(2), is calculated as a percentage of the daily M&IE rate for the travel location, based on the approved meal, as follows:

Breakfast - 15%

Lunch - 35%

Dinner - 50%

Queries in SMART to Obtain M&IE Rates and Lodging Rates:
A query “KS_EX_CONUS_RATES” is available in SMART to obtain all CONUS and OCONUS locations with the daily M&IE rates, meal reductions and lodging rates.  SMART will be updated semi-annually with the October and April 1 CONUS and OCONUS subsistence rates.  Historical locations and rates from each semi-annual update will be maintained in SMART.

 

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Printable Version of 19-A-002

19-A-003 Attachments in SMART (August 30, 2018)
Informational Circular No. 19-A-002
Supersedes Informational Circular No: 16-A-007
Effective Date: August 30, 2018
Contact Name: Statewide Agency Audit Services (Audit Services) Team Email: ARpreaudit@ks.gov
Approval: DeAnn Hill (Original Signature on File)
Summary: Requirements for Attachments in SMART for Payments and Reimbursements

This informational circular serves as a reminder of documentation required in SMART for payments/reimbursements that exceed the agency’s delegated audit authority in SMART.

For Accounts Payable (AP) Vouchers:

Vouchers without attached invoices or supporting documentation, or that lack the documentation listed below may be returned to the agency by Audit Services, which would delay the voucher approval process.

Invoices and/or supporting documentation are required to be attached in SMART for all AP vouchers, unless providing the invoice and supporting documentation violates K.S.A. 45-221 or other relevant statutes related to non-disclosure/confidential information. If the invoice cannot be attached due to such statutory exceptions, then Audit Services will check for the following within the comments section of the SMART voucher Invoice Information tab:

  • Specific statute that provides the exemption of attaching an invoice (i.e. K.S.A 45-221)
  • Dates of service, order date and invoice date for each of the invoiced amounts
  • Description of payment (i.e. attorney fees)
  • Detailed breakdown of expenses if not itemized by line on the voucher
  • Other relevant invoice information (i.e. rates/hours/pricing, etc.) where applicable, in order for Audit Services to make a reasonable determination
  • Detailed reason why the invoice or supporting documentation can’t be attached in SMART (i.e. HIPAA violation, ongoing investigation, etc.)
  • Travel expense receipts (if applicable)
  • Other information that may be necessary to provide sufficient audit trail documentation for Audit Services’ review for compliance with statutes, regulations, and accounting policy and standards.

For cell phone bills, Audit Services only requires the cover page/summary page that includes the supplier, amount due, and dates of service.

Audit Services does not require support documents for grant payments, refunds, or P-Card payments to be attached in SMART to the payments. The payment support documents should continue to be maintained at the agency in a file storage method other than SMART.

For Travel and Expense (T&E) Reports:

Documents supporting travel and expense reimbursements are to be attached in SMART to the T&E report. These documents include:

  • Prior authorization for travel not captured by a SMART Travel Authorization.
  • Required receipts which support T&E reimbursements.
  • Conference rate verification.
  • Information that is not available in SMART

For Contracts and Purchase Orders (PO):

All copies of contracts or amendments are to be uploaded to SMART Supplier Contracts and should not be attached in SMART to the PO or the AP voucher. If an amendment needs to be added to the contract after the contract has been created in SMART Supplier Contracts, agencies should contact the Office of Procurement and Contracts for assistance. Please continue to reference state contracts within the voucher when applicable. (See Procurement Informational Circular 16-04 for requirements on capturing contract spend data in SMART).

Prior Authorization (PA) forms that require hand-written approval by the Office of Procurement and Contracts, such as revised PA’s, must be attached in SMART to the Purchase Order (PO). All other PA’s must follow the Office of Procurement and Contract’s policies for attachments in SMART (See Procurement Informational Circular 11-03 for procedures on processing prior authorization requisitions).

SMART System Requirements for Attachments:

  • The recommended size limit for a file being attached is 1 MB. (recommend black & white scans only, as color significantly increases the document size).
  • Agencies should not attach CAD (Computer Aided Design) files or picture files (examples- .jpg, .tif, .png, or .gif).
  • Excel, Word, PDF, or similar files, are appropriate.
  • Multiple attachments are allowed (larger files may be broken down into multiple attachments if necessary).
  • For vouchers that are interfaced, the agency must attach support documents after the voucher has been created in SMART.
  • Avoid attaching documents that do not add value to the transaction.
  • System retention for attachment files is expected to be 3 years. This period may be reduced if storage space becomes an issue.
  • Agencies should not rely on SMART as the method for meeting record retention policies.

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Printable Version of 19-A-003

19-A-004 Agency Wire Transfer Policy (September 19, 2018)
Informational Circular No. 19-A-004
Effective Date: September 19, 2018
Contact Name: Statewide Agency Audit Services Team Email: ARPreaudit@ks.gov
Approval: DeAnn Hill (Original Signature on File)
Summary: Wire Transfer Payments

In accordance with KSA 75-3728, this Informational Circular (IC) addresses agency procedures related to wire transfer activity.

Wire transfers requested to be made by the State Treasurer’s Office (STO) are required to follow the same guidelines as any other payment remitted through the Statewide Management, Accounting, and Reporting Tool (SMART). 

Wire transfer vouchers must be completed, matched (if applicable), budget checked, and agency approved in SMART no later than 9:30am on the date the wire is to be transferred.

SMART payment vouchers may be pre-entered before the date the funds are to be wired, by scheduling the payment due date. Note: The batch processes that run matching, budget checking, and submit vouchers for workflow approval run on the hour during the day. Ensuring the voucher is “Saved” before the 9am hourly batch process will allow the voucher to be ready for agency approval before the 9:30am deadline.

Agency staff must notify STO (treascash@treasurer.state.ks.us) and Agency Audit Services (arpreaudit@ks.gov) via email no later than 9:30 am on the date the wire is to be transferred. Agency Audit Services will review all wire payments in SMART to verify the payment meets all state laws and policies (including the amount, budget check status, match status (if applicable) and agency approval).  For wires payments that exceed 10 million dollars, please provide notification the day before to ensure sufficient cash is available on the day of the transfer.

Agency Audit Services will notify STO of all payment vouchers agency approved in SMART by the 9:30 am deadline and only those wire transfers will be made. Failure to agency approve vouchers in SMART may result in a delay of the wire transfer payment by a minimum of one business day.

Foreign Currency WiresAgency staff must verify the daily exchange rate with the STO to ensure the voucher amount reflects the correct conversion rate.  Agency staff should complete, budget check, match (if applicable), and agency approve the SMART payment voucher as soon as possible to ensure the wire is transferred with the correct currency exchange rate. Failure to do so could result in the wire to be sent incorrectly or the voucher process to be completed again with a new currency exchange rate. 

SMART job aid WIRE Transfer Voucher has been updated to further assist agency staff in processing wire transfer vouchers. 

For questions on wire transfer procedures, please email Agency Audit Services at ARpreaudit@ks.gov.   

Printable version of 19-A-004

19-A-005 Updated FY 2019 Subsistence Allowances (September 28, 2018) (Supersedes 19-A-002)
Informational Circular No. 19-A-005
Supersedes Informational Circular No: 19-A-002
Effective Date: October 1, 2018
Contact Name: Statewide Agency Audit Services Team Email: ARPreaudit@ks.gov
Approval: DeAnn Hill (Original Signature on File)
Summary: Updated FY 2018 Meals and Incidental Expense (M&IE) and Lodging Rates for travel occurring on and after October 1, 2018

As authorized by K.S.A. 75-3207a, the Secretary of Administration has fixed subsistence rates for FY 2019. The U.S. General Services (GSA) has announced a change in the CONUS standard rate for lodging and M&IE effective October 1, 2018.  The GSA standard lodging rate has been increased to $94 and the standard M&IE rate has been increased to $55.

For State of Kansas travel, federal per diem rates are followed to determine subsistence allowances. The CONUS per diem rate for an area is divided into two components: the lodging allowance and the meals & incidental expense (M&IE) allowance. These per diem rates are based on travel location and travel dates (seasonal rates may be listed for some locations).  If a specific travel location is not listed (or within the location definition), the standard rate, or “other” location rate is used. The following standard rates apply to many locations across the contiguous United States (CONUS).

For CONUS locations, the following standard daily subsistence rates apply for travel which occurs on October 1, 2018 and thereafter:

Meals & Incidental (M&IE) - $55

Lodging Allowance Rate - $94

The Employee Travel Expense Reimbursement Handbook is updated to include this information regarding subsistence for travel occurring on and after October 1, 2018.

SMART maintains the official subsistence rates for CONUS and OCONUS travel locations and will be updated semi-annually each October 1 and April 1 for any interim rate changes which have occurred.  International subsistence rates are not loaded into SMART.  For international travel locations, employees will obtain M&IE rates directly from the U.S. Department of State (DOS) website listed below.  For international travel, payment for actual lodging expense is allowed.

Source of Subsistence Rates:

Contiguous United States (CONUS)-

The U.S. General Services Administration (GSA) maintains the M&IE rates and lodging rates for travel locations in the contiguous United States -
U.S. General Services Administration website: https://www.gsa.gov/travel/plan-book/per-diem-rates/
Outside Contiguous United States (OCONUS):

(Alaska, Hawaii, and U.S. Territories/Possessions) -

The U.S. Department of Defense (DOD) maintains the M&IE rates and lodging rates for travel locations within Alaska, Hawaii and U.S. Territories/Possessions -
U.S. Department of Defense website: http://www.defensetravel.dod.mil/site/perdiemCalc.cfm
If you receive security warning messages or alerts when attempting to open this link, click “yes” until you reach a “This site is not secure” page. Click “More information” or “Details” and click “Go on to the webpage (not recommended)”.


International Locations -

The U.S. Department of State (DOS) is the source for M&IE rates only for international travel locations-
U.S. Department of State website: https://aoprals.state.gov/web920/per_diem.asp
For international travel, payment for actual lodging expense is allowed.
Note for using federal websites:
For CONUS and OCONUS travel, if SMART is not accessible, employees may access subsistence rates through the federal websites. However interim federal website updates may occur subsequent to the semi-annual SMART updates each October 1 and April 1. CONUS rates are published on an annual basis, but the annual file is updated periodically throughout the year with no interim files published. OCONUS and international rates are updated and published on a monthly basis. Be aware that any interim updates for CONUS or OCONUS locations are not valid until reflected in SMART. For international travel, only the October 1 and April 1 subsistence files should be used to locate the M&IE rates.

If employees utilize the federal websites to find M&IE and lodging rates, those rates should be used as follows:

Rates published October 1 - for travel occurring between October 1 and March 31 of each year.
Rates published April 1 - for travel occurring between April 1 and September 30 of each year.

Lodging Expense Limitations:
K.S.A. 75-3207a(f) provides that the daily lodging expense limitations established may be exceeded, upon approval by the agency head or designee, by the lesser of either: (1) an additional 50% of the applicable lodging expense limitation, or (2) the actual lodging expense incurred.

These lodging limits continue to be applied to the lodging rate before taxes.  Thus, the amount reimbursed or paid for lodging expenses may exceed the established lodging limitation by as much as the amount of associated taxes.

Conference Lodging qualified under K.A.R. 1-16-18a(c):
Agencies may authorize payment or reimbursement for actual lodging expenses when an employee is required or authorized to attend a conference, and the lodging rate exceeds the applicable lodging expense limitation (including the additional 50%).  The agency head must be provided with conference materials and rates.  These should be maintained with travel documentation.

Reduced Meal Allowance:
If the cost of meals is included within the cost of registration fees or other fees and charges paid by the agency or provided at no cost to the employee, the daily M&IE rate for the travel location should be reduced based on the percentages listed below.  For partial days, the quarter amount is calculated first and then the reduction percentage is applied.  The daily M&IE reduction percentages are as follows:

Breakfast - 15%

Lunch - 35%

Dinner - 50%
 
Same Day Meal Allowance:
Reimbursement for a same day meal, in accordance with K.A.R. 1-16-18(c)(2), is calculated as a percentage of the daily M&IE rate for the travel location, based on the approved meal, as follows:

Breakfast - 15%

Lunch - 35%

Dinner - 50%
 

Queries in SMART to Obtain M&IE Rates and Lodging Rates:
A query “KS_EX_CONUS_RATES” is available in SMART to obtain all CONUS and OCONUS locations with the daily M&IE rates, meal reductions and lodging rates. Historical locations and rates from each semi-annual update will be maintained in SMART.

Printable Version of 19-A-005

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19-A-006 Procedures for filing 2018 Form 1099 Information Returns for non-SMART payments (Supersedes 18-A-005)
Informational Circular No. 19-A-006
Supersedes Informational Circular No: 18-A-005
Effective Date: Immediately
Contact Name: Amanda Fowler

Ph: (785) 296-7458

Email: amanda.l.fowler@ks.gov

Approval: Sunni Zentner (Original Signature on File)
Summary: Procedures for Filing Calendar Year 2018 Form 1099 Information Returns for non-SMART payments and payments in SMART without the required 1099 information
  • Requirements to report payments where the 1099 data was not recorded in SMART:
    1. The supplier/client must be in the Statewide Management, Accounting and Reporting Tool (SMART) supplier table.
    2. All reportable payments must be submitted via Service Desk using the EXCEL template referenced below
    3. The Office of the Chief Financial Officer processes the payments submitted via Service Desk using SMART. SMART generates the paper 1099s which are mailed to the suppliers. The 1099 information is electronically submitted to the IRS.

There is NO option for the agency to print the forms and have the Office of the Chief Financial Officer report to the IRS.

Policy and procedures:

While most 1099 transactions are recorded in SMART, and require no additional action by state agencies; there are some payments that occur outside of SMART or the information to be reported to the IRS is not in SMART. These transactions result in unique reporting procedures comprised of the following:

  • Locally administered interest payments of $10 or more are to be reported on IRS Form 1099-INT. These payments typically represent interest paid from trust funds to clients of institutions with the Department for Aging and Disability Services and the Department of Corrections.
  • Other payments such as non-employee awards not paid directly to the recipient from SMART.

To report non-SMART payments for form 1099 purposes the agency must confirm the supplier is in the SMART supplier table with the appropriate 1099 type and class, and ensure that withholding is turned on. If the supplier is not in the supplier table, the agency must add the supplier to SMART including the appropriate 1099 type and class, and turn withholding on.

Complete the EXCEL template “PS_WTHD_TRAN_TBL_update_template” (link to the Excel document is included at the bottom of this circular) for all non-SMART 1099 reportable payments. The completed template needs to be received by the Office of the Chief Financial Officer by January 10, 2019 to ensure the 1099s are distributed by the January 31, 2019 deadline.

The template has the columns listed below. Do not insert or delete columns or rows. Do not change the formatting. Beginning with line 2 (replacing the sample data), complete one line for each payment (add lines as necessary for additional withholding types/classes). The gray columns are defaults and should not be changed. If 499 lines are not sufficient, copy line 500 down. When completed, attach the EXCEL spreadsheet to a Service Desk ticket with the heading “non-SMART 1099”. Note if you have leading zeros precede them with an apostrophe ‘, i.e. supplier id ‘0000123456.

BUSINESS_UNIT: 5 digits with leading zeros, as assigned by SMART (agency number)

WTHD_ENTITY: IRS

WTHD_TYPE: as listed in the supplier table (1099, 1099I, 1099G)

WTHD_JUR_CD: FED

WTHD_CLASS: as listed in the supplier table, with leading zeros.

WTHD_RULE: RULE0

SUPPLIER_SETID: SOKID

SUPPLIER_ID: 10 digits with leading zeros, as assigned by SMART.

SUPPLIER_LOC: the supplier location with the 1099 withholding type and class entered in column C and E, usually 001, with leading zeros

ADDRESS_SEQ_NUM: 1

PYMNT_ID: Blank

SUPPLIER FEIN OR SSN: SSN or FEIN, 9 digits including leading zeros

PYMNT_DT: date of payment, mm/dd/yyyy format

WTHD_DECL_DATE: Same as date of payment

WTHD_BASIS_AMT: The taxable amount for this 1099 type and class for 2018.

DESCR100: 100 characters of your choice – alpha and numerical characters only (no punctuation, no special characters)

Additional Resources:

Training guide for setting up suppliers for 1099 reporting and an account code guide:
1099 and  Withholding Training Guide

IRS guide to each type of 1099, including instructions for each:
IRS Online Instructions for Forms

Excel withholding template:
PS_WTHD_TRAN_TBL_update_template

Printable Version of 19-A-006

19-A-007 Statewide Encumbrance Policy - Amended (April 17, 2019)
Informational Circular No. 19-A-007
Supersedes Informational Circular No:  
Effective Date: July 1, 2019
Contact Name: Statewide Agency Audit Services Team Email: ARPreaudit@ks.gov 
Approval: Martin Eckhardt (Original Signature on File)
Summary: State of Kansas Encumbrance Policy Amendments - Audit Finding Changesand New Fiscal Year Grace Period.  

This Informational Circular is issued to announce two changes to Policy Manual (PM) Filing 10,300 Statewide Encumbrance Policy. 


Amendments to the encumbrance policy:

1)  Currently an audit finding results when the budget date is subsequent to the service date or the order date.  Effective July 1, 2019, an audit finding will result when the requisition date is subsequent to the service date or the order date.

2)  Beginning July 1, 2019, a grace period will be allowed during the month of July to allow agencies time to enter encumbrances for the new fiscal year.  During the entire month of July, no audit findings will be issued based on a comparison of the requisition date to either the service date or the order date.
 

The provisions of PM Filing 10,300 should be followed in conjunction with all requisition and purchase order requirements issued through the Office of Procurement and Contracts. 
 

For guidance on fiscal year closing and determination for all obligations, please see PM Filing 14,002 Fiscal Year Closing Including Fiscal Year Determination.
 

Please note:  The following payments remain under review pending a determination of any encumbrance requirement:

  • Payroll expenditures and remittance of payroll taxes, deductions and garnishments
  • Single Pay voucher payments


Attachments:

PM Filing 10,300 Statewide Encumbrance Policy

Best Practices – Statewide Encumbrance Policy 

PM Filing 14,002 Fiscal Year Closing Including Fiscal Year Determination



Printable Version of 19-A-007

19-A-008 Closing of Fiscal Year 2019 and Opening of Fiscal Year 2020 in SMART (April 22, 2019)
Informational Circular No. 19-A-008
Supersedes Informational Circular No: 18-A-008
Effective Date: Immediately
Approval: Sunni Zentner (Original Signature on File

 

Contact Name: Department Phone Email
Nancy Haufler SMART - Statewide Accounting (785) 296-8368 Nancy.Haufler@ks.gov
Amanda Entress SHARP - Statewide Payroll (785) 296-3887 Amanda.Entress@ks.gov
Shauna Wake Office of the State Treasurer (785) 296-4160 Shauna@treasurer.ks.gov

 

Summary: Schedule of accounting events relevant to the closing of Fiscal Year (FY) 2019 and the opening of Fiscal Year (FY) 2020
K.S.A. 75-3002 establishes the state fiscal year as commencing on the first day of July in each year and closing on the thirtieth day of June of the succeeding year.  For fiscal year 2019 activity to be completed by June 30th, the cutoff date for most agency processing will be Wednesday, June 26, 2019 at 6:00 PM

SMART will be closed to agencies from Thursday, June 27, 2019 through Sunday, June 30, 2019, and again the morning of Friday, July 5, 2019.

See attachments:

FY19_Events_to_Close_FY19_Open_FY20
FY19_Close_Day_by_Day_Summary

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