Kansas Department of Administration

00-a-017 - Use of the State of Kansas Interactive Internet Interfund System (SOKI3+) (March 24, 2000)

DATE: March 24, 2000
SUBJECT: Interfund Vouchers
EFFECTIVE DATE: July 1, 2000
A & R CONTACT: Randy Kennedy (785) 296-2125 (Randy.Kennedy@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: Use of the State of Kansas Interactive Internet Interfund System (SOKI3) for all interfund transactions with an effective date of July 1, 2000 or later.

As a result of agency comments and suggestions, the State of Kansas Interactive Internet Interfund System (SOKI3) was jointly developed by the State Treasurer's Office and the Division of Accounts and Reports. The pilot agencies have been using SOKI3 for over a year, and we have heard many positive comments. Agencies seem to generally be pleased with the system, and appreciate the reduction of the processing cycle from 6 weeks to less than one week, ability to track document status, and the reduction of the multiple levels of keying - both at the agency level and centrally. Agencies have also had the opportunity to provide input regarding modifications and functionality they would like to see in the system. Although we have been unable to implement every suggestion, an attempt has been made to look at the impact on all agencies as well as the system itself prior to making the "change vs. no-change" decision.

K.S.A. 75-3728 authorizes the Director of Accounts and Reports to "...design, revise and direct the use of accounting records and fiscal procedure...." Since it is inefficient for agencies with billing systems to maintain two separate processes for interfund voucher processing, paper interfunds will no longer be accepted effective July 1, 2000 for fiscal year 2001 transactions. In other words, if the effective date of the transaction is July 1, 2000 or later, the interfund voucher must be processed using the State of Kansas Interactive Internet Interfund System (SOKI3). Paper interfunds will be returned to the submitting agency unprocessed.

Specific details regarding SOKI3 processing during the fiscal year closing and opening will be included in the annual informational circular mailed in April of each year.


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