06-P-012 Key Payroll Processing Dates in November 2005 (Supersedes 05-P-009)
| DATE: | November 2, 2005 | ||
|---|---|---|---|
| SUBJECT: | Key Payroll Processing Dates in November 2005 | ||
| EFFECTIVE DATE: | November 2005 | ||
| CONTACT: | Kathy Ogle | (785) 296-2290 | Kathy.Ogle@da.state.ks.us |
| APPROVAL: |  |
||
| SUMMARY: | Payroll processing schedule changes due to the November 2005 holidays. | ||
Friday, November 11, 2005 (Veterans' Day), Thursday, November 24, 2005 and Friday, November 25, 2005 (Thanksgiving Holiday) are designated holidays for state service in 2005. Due to the holidays in November, variations have been made to the 'normal' payroll processing schedule. Agencies are asked to note the payroll processing schedule due dates, some of which are occurring on a different day of the week than normally scheduled.
Friday, November 4, 2005
Payday for the payroll period ending October 22, 2005.
Time and leave interface agencies must have time and leave files for the period ending November 5, 2005 submitted to the Department of Administration for processing by 5:00 PM on November 4, 2005 (these files would normally be due Monday, November 7, 2005).
Regents' Run C off-cycle payroll files for the period ending October 22, 2005 must be received by the Department of Administration by 5:00 PM on November 4, 2005.
Monday, November 7, 2005
Paysheets for the on-cycle payroll for the period ending November 5, 2005 will be created on Monday, November 7, 2005. All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 7, 2005 in order to be reflected on the paysheets for this period.
The first on-cycle preliminary pay calculation for the period ending November 5, 2005 will also occur November 7, 2005; therefore, all time and leave data should be entered into SHARP and designated 'OK to process' by 6:00 PM.
The Run C off-cycle for the period ending October 22, 2005 will be processed November 7, 2005. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. Paychecks for the Run C off-cycle will be dated November 10, 2005.
Tuesday, November 8, 2005
The second on-cycle preliminary pay calculation for the period ending November 5, 2005 will occur November 8, 2005.
Wednesday, November 9, 2005
The third on-cycle preliminary pay calculation for the period ending November 5, 2005 will occur November 9, 2005.
Thursday, November 10, 2005
Regents' on-cycle payroll files for the period ending November 5, 2005 are due to the Department of Administration by 6:00 AM on November 10, 2005.
Final pay confirmation for the on-cycle payroll for the period ending November 5, 2005 will occur November 10, 2005. All employees' time and leave records must be 'OK to Process' by 6:00 PM on November 10, 2005 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on November 10, 2005 in order to be reflected in the final paycheck created for the employee.
Regents' Run A off-cycle payroll files for the period ending November 5, 2005 must be received by the Department of Administration by 5:00 PM on November 10, 2005.
Friday, November 11, 2005
(Veterans' Day Holiday)
Monday, November 14, 2005
The Run A off-cycle for the period ending November 5, 2005 will be processed November 14, 2005. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run A off-cycle. Paychecks for the Run A off-cycle will be dated November 18, 2005.
Tuesday, November 15, 2005
Encumbrance transactions for the SHARP on-cycle payroll for the period ending November 5, 2005 will be posted to STARS during Tuesday night's STARS batch processing cycle.
Regents' Run B off-cycle payroll files for the period ending November 5, 2005 must be received by the Department of Administration by 5:00 PM on November 15, 2005 in order to be processed on Wednesday, November 16, 2005.
Wednesday, November 16, 2005
The Run B off-cycle for the period ending November 5, 2005 will be processed November 16, 2005. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run B off-cycle. Paychecks for the Run B off-cycle will be dated November 21, 2005.
Friday, November 18, 2005
Payday for the payroll period ending November 5, 2005.
Time and leave interface agencies must have time and leave files for the period ending November 19, 2005 submitted to the Department of Administration for processing by 5:00 PM on November 18, 2005 (these files would normally be due Monday, November 21, 2005).
Regents' Run C off-cycle payroll files for the period ending November 5, 2005 must be received by the Department of Administration by 5:00 PM on November 18, 2005.
Monday, November 21, 2005
Paysheets for the on-cycle payroll for the period ending November 19, 2005 will be created on Monday, November 21, 2005. All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 21, 2005 in order to be reflected on the paysheets for this period.
The first on-cycle preliminary pay calculation for the period ending November 19, 2005 will also occur November 21, 2005; therefore, all time and leave data should be entered into SHARP and designated 'OK to process' by 6:00 PM. Please note that there will be only two SHARP on-cycle preliminary payroll calculations for the pay period ending November 19, 2005.
The Run C off-cycle for the period ending November 5, 2005 will be processed November 21, 2005. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. Paychecks for the Run C off-cycle will be dated November 28, 2005.
Tuesday, November 22, 2005
The second on-cycle preliminary pay calculation for the period ending November 19, 2005 will occur November 22, 2005.
Wednesday, November 23, 2005
Final pay confirmation for the on-cycle payroll for the period ending November 19, 2005 will occur November 23, 2005 (Final pay confirmation would normally occur Friday, November 25, 2005). All employees' time and leave records must be 'OK to Process' by 6:00 PM on November 23, 2005 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 PM on November 23, 2005 in order to be reflected in the final paycheck created for the employee.
Regents' on-cycle payroll files for the period ending November 19, 2005 are due to the Department of Administration by 6:00 AM on November 23, 2005.
Regents' Run A off-cycle payroll files for the period ending November 19, 2005 must be received by the Department of Administration by 5:00 PM on November 23, 2005.
Attached is a calendar for the month of November 2005, which highlights key payroll processing activity for the month. The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this circular.
Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the payroll processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist. SHARP users interested in subscribing to the Infolist, but who have not yet done so, can subscribe at http://www.da.ks.gov/sharp/infolist.htm.
DB:JJM:kao
Attachment: November 2005 Payroll Calendar
