97-a-010 - Change in Mailing Procedures for Various Forms Received from the Department of Human Resources (DHR) (May 19, 1997)
Secretary of Administration
SHIRLEY A. MOSES
Director of Accounts and Reports
900 S.W. Jackson, Room 351S Landon State Office Building
DEPARTMENT OF ADMINISTRATION Topeka, KS 66612-1248
(913) 296-2311Division of Accounts and Reports FAX (913) 296-6841
INFORMATIONAL CIRCULAR NO: 97-A-010
DATE: May 19, 1997
SUBJECT: Change in Mailing Procedures for Various Forms Received from the Department of Human Resources (DHR).
EFFECTIVE DATE: Immediately
A & R CONTACT: Support Services - (913) 296-3592
SUMMARY: DHR will mail directly to state agencies various forms previously mailed to the Division of Accounts and Reports for dissemination to state agencies.
The Division of Accounts and Reports (A&R) is currently reviewing internal workflow and document flow to achieve process improvements. As a result of this review, we have identified 15 forms A&R receives from DHR that require no processing by A&R and could be mailed directly to state agencies. These forms are received in various quantities and frequencies. Upon receipt, A&R forwards them to the proper state agency. Many of these forms have short deadlines for response. The response time is further shortened because they are submitted to A&R first.
A listing of the forms identified is shown at the end of this informational circular. DHR is currently making address changes and will begin to mail these forms directly to state agencies as the address changes are made. These forms will be mailed to your state agency to the attention of the Personnel Director. Questions regarding individuals forms should be directed to the telephone number or address shown on the form. General assistance can be obtained by contacting the Department of Human Resources, Division of Employment Security, at (913) 296-0821.
One of the forms to be mailed directly to state agencies is K-CNS 026, Reimbursing Employer’s Quarterly Statement of Benefits Charges. As a reminder, this form is a statement and not a billing (no money should be sent to DHR). This statement is only received for a quarter in which there were claims against the agency. Agencies should review this statement upon receipt to ensure that individuals shown on the statement did, in fact, work for the agency. Questions regarding this statement may be directed to Mr. Gary Spray of DHR at (913) 296-5024.
Informational Circular 97-A-010
May 19, 1997
Listing of Forms that will be Mailed Directly to State Agencies
Reimbursing Employer’s Quarterly Statement of Benefit Charges
Quarterly statement by UI account number, show s claimants and amounts charged.
Notice that a former employee has filed an unemployment insurance claim and the agency’s account will be charged. (10 day time limit to respond)
Reimbursing Employer Notice
Similar to K-BEN 44/45 but for reimbursing employers. (10 day time limit to respond)
Unemployment Insurance Benefit Audit
Request for earnings information on former employee. (10 day time limit to respond)
Request for Employer Report on Reasonable Assurance Next Term
Request for assurance that former employee may return to similar work when school resumes. (10 day time limit to respond)
Presents the DHR examiner’s findings. (16 day time limit to appeal)
Notice of Telephone Hearing
Sets the time for a telephone hearing.
Presents the appeals referee’s findings.
Order of Postponement and Continuance
Declares that an appeal has been postponed.
Unemployment Insurance Quality Control
Request for information concerning a former employee. (10 day time limit to respond)
Request for job and base period wage information - this is an attachment to KBAM 001.
Log Period Wages
Request for lag period wage information - this is an attachment to K-BAM 001.
Statement of Fact
Requests and employer’s reason for the separation of a former employee - this is an attachment to K-BAM 001.
Interstate Unemployment Insurance Benefit Payment Audit
(Federal Form) Requests information concerning a former employee. (7 day time limit to respond)
(attachment to IB8605)
(Federal Form) Requests work information and a reason for separation of a former employee - this is an attachment to IB8605.