24-A-003 FY24 New Grant Reporting Requirements

 INFORMATIONAL CIRCULAR NO.:              24-A-003                         

DATE:                         July 11, 2023

SUBJECT:                  NEW Grant Reporting Requirements

EFFECTIVE DATE:     July 1, 2023

CONTACT:                 OARControls_Compliance@ks.gov

APPROVAL:              Nancy Ruoff (original signature on file)

SUMMARY:                Required Reporting for KanView Grant Programs per 2023 SB 25, Section 8(b)

Per 2023 Senate Bill 25, Section 8(b), the Department of Administration, Office of Accounts and Reports (OAR) is tasked with posting on a searchable website information for grants applied for or awarded as specified in the detailed requirements below.

The Office of Accounts and Reports (OAR) contacted agencies via email on June 28, 2023, with instructions regarding the reporting of these grants.  If you feel that your agency had or will have grants that meet the requirements listed below and you have not received instructions from OAR, please contact us at OARControls_Compliance@ks.gov.

DETAILED REQUIRMENTS

• Any grant applied for or awarded related to the American Rescue Plan Act state fiscal recovery fund (ARPA-SFRF) related to the four programmatic areas of (1) Connectivity, (2) Efficiency and Modernization, (3) Health and Education, and (4) Economic Revitalization approved during the December 2022 SPARK meeting, as well as awards applied for and through the Building a Stronger Economy grants programs (BASE) 1.0 and 2.0.
• Grants to organizations awarded through a competitive grant application process are required to be reported.
• Grants to an individual recipient/beneficiary are excluded from the reporting requirement.
• Transparency requirements include reporting of both the grant awardee and applicants that were not awarded a grant. Applicants that did not win the award will be reported as receiving $0 award funding.
• The reporting requirement for grant program awards and applicants shall be reported and posted on KanView within 30 days after the final award date.  Please note that data submission to OAR should occur within 20 days of the final award date to allow for publishing prior to the 30-day deadline.
• The reporting includes retroactive grant programs approved at the December 2022 SPARK meeting using ARPA-SFRF funding/appropriations or Base 1.0 and 2.0 funds.
• The official awarding of the grant date should be used for both the awardee and unsuccessful applicants in determining the start date for the 30-day deadline for reporting and posting. The awarding date will be the latest date of signature on the grant agreement which finalizes the grant award.
• All state agencies who are conducting or have previously conducted a competitive grant process using ARPA-SFRF funding approved at the December 2022 SPARK meeting or Base 1.0 or 2.0 funding are required to report by completing the reporting template.

TIMELINE

Information for Grant Programs awarded prior to July 1, 2023, should be reported to OAR no later than July 20, 2023, or as soon as possible to allow time for the KanView website upload.

Information for Grant Programs awarded after July 1, 2023, should be reported to OAR no later than 20 days after final grant award date to allow time for the KanView website upload.