19-P-011 Addition of Earnings Code for Paid Parental Leave (November 27, 2018)
Informational Circular No.: 19-P-011
Effective Date: November 21, 2018
Contact Name: Earl Brynds
Ph: (785) 296-5376
Approval: Nancy Ruoff (Original Signature on File)
Summary: Addition of Earnings Code ‘PLV’ for Paid Parental Leave
Executive Order 18-19, issued by Governor Colyer on November 21, 2018, establishes a policy that allows Executive Branch State employees under the Governor’s jurisdiction the authority to receive paid parental leave following the birth or adoption of a child. Therefore, all benefits-eligible State of Kansas employees in agencies, departments or other entities under the Governor’s jurisdiction, whether employed in a classified or unclassified position on a full or part-time basis, shall be eligible to receive paid parental leave following the birth or adoption of a child that occurs on or after November 21, 2018. Births or adoptions that occurred prior to November 21, 2018 are not eligible for paid parental leave.
Every parent who is designated as the primary caregiver shall receive six weeks of paid parental leave and every parent who is designated as the secondary caregiver shall receive three weeks of paid parental leave. In addition, paid parental leave authorized under Executive Order 18-19 covers 100% of an eligible employee’s regular rate of pay and while using such leave, employees continue to accrue vacation and sick leave in accordance with applicable rules, regulations and statutes. Please refer to the Office of Personnel Services Bulletin 18-01 for additional information.
A new earnings code has been added to SHARP effective November 21, 2018 to administer the new paid parental leave. The following earnings code is eligible to be used beginning November 21, 2018 for the pay period beginning November 18, 2018 through December 1, 2018 paid December 14, 2018.
Earnings Code Description Short Description Effective Date
PLV Leave-Paid Parental Parental 11/21/2018
SHARP agencies: The Office of Personnel Services has created the PLV (Leave-Paid Parental) Time Reporting Code (TRC) and FMPLV (Lve-FMLA Paid Parental) TRC and has mapped them to the PLV earnings code effective November 21, 2018. The PLV and FMPLV TRC’s are now visible in Time and Labor drop down lists.
The Office of the Chief Financial Officer, Payroll Systems Team, is responsible for adding the new earnings code in the SHARP system. Regents’ institutions are responsible for identifying and completing any necessary changes in their payroll systems if they implement this program.
Printable Version of 19-P-011