Kansas Department of Administration

17-P-018 2017 W-2 Production Report Schedule (January 9, 2017)

Informational Circular No.: 17-P-018

Supersedes Informational Circular No: 16-P-016

Effective Date: Immediately

Contact Name: Carmen Waters

Ph: (785) 296-7059

Email: carmen.waters@ks.gov

Approval:    Nancy Ruoff (Original Signature on File)
Summary: <insert summary information here>


In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Payroll Services staff at the end of the calendar year, the 2017 W-2 production reports will be produced throughout the calendar year.  By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed.  The following is a list of the dates the 2017 W-2 production reports are scheduled to be generated:

Friday, February 10, 2017
Friday, March 10, 2017
Friday, April 21, 2017
Friday, May 19, 2017
Friday, June 16, 2017
Friday, July 14, 2017
Friday, August 11, 2017
Friday, September 8, 2017
Friday, October 6, 2017
Friday, November 3, 2017
Friday, November 17, 2017
Monday, December 4, 2017
Monday, December 11, 2017
Monday, December 18, 2017
Tuesday, December 26, 2017
Tuesday, January 2, 2018
Thursday, January 4, 2018 - Tentative Final Load

Agencies should anticipate finding copies of the KTXPR55 and TAX910ER reports in their agency mailbox on the MVS on the first working day following the above listed scheduled dates. Errors appearing on TAX910ER for SHARP agencies will be monitored and corrected by the Office of the Chief Financial Officer.  Regent’s institutions are responsible for monitoring and correcting their own errors in a timely manner.  No action is required by the agency on the KTXPR55.  Once the W-2’s for 2017 are complete, a final KTXPR55 report will be generated for each agency’s information and review.

In addition, the Regent’s institutions will receive the report TAX900 in their agency mailbox on the MVS. The TAX900 report should be thoroughly reviewed and any correcting transactions processed timely.  It will continue to be the Regent’s responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems.

Printable Version of 17-P-018

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