16-P-019 Change in Timing of Payroll Vision Deduction (April 13, 2016)
Informational Circular No.: 16-P-019
Effective Date: Pay Period Beginning June 5, 2016; Ending June 18, 2016; Paid July 1, 2016
OCFO Contact Name: Earl Brynds
KDHE Contact Name: Peter Nagurny
Ph: (785) 296-5376, (785) 296-0185
Email: firstname.lastname@example.org, email@example.com
Approval: Nancy Ruoff (Original Signature on File)
Summary: <insert summary information here>
The Health Care Commission approved a policy change for the timing of vision payroll deductions from twice a month to once a month. Starting with payroll period beginning June 5, 2016 and ending June 18, 2016, paid July 1, 2016 the vision payroll deduction for a month will be taken in the first coverage period of that month. Any mid-month eligibility or coverage changes that result in a deduction change to vision would roll into the first coverage period of the following month. Since the vision deduction is a monthly deduction, a mid-month termination will not result in a proration of the vision deduction.
The Office of the Chief Financial Officer, Payroll Systems Team is responsible for making the necessary updates to the SHaRP payroll system. Regents’ institutions are responsible for ensuring that these changes are reflected in their individual systems.
Questions regarding the system set-up/interfaces for this payroll deduction can be directed to Earl Brynds (Earl.Brynds@ks.gov or 785.296.5376).
Questions regarding the vision benefit should be directed to Peter Nagurny, Health Plan Data Manager (firstname.lastname@example.org or 785.296.0185).
Printable version of 16-P-019