05-a-007 - STARS Vendor File (October 15, 2004)
|INFORMATIONAL CIRCULAR NO. 05-A-007|
|DATE:||October 15, 2004|
|SUBJECT:||STARS Vendor File|
|EFFECTIVE DATE:||November 1, 2004|
|A & R CONTACT:||Nickie Roberts||(785) 296-7917||(firstname.lastname@example.org)|
|SUMMARY:||Effective November 1, 2004, the bank account number will be displayed as all X's in the STARS Vendor File for all users without central access.|
Over the years, we have had many questions and concerns raised by agencies and employees regarding the display of a vendor's taxpayer identification number or an employee's social security number (SSN) and any associated financial institution information in the STARS vendor table.
The vendor taxpayer identification number (SSN for individuals) is used extensively in STARS processing. Because of the way this information is used, it is not feasible to modify the system to use a substitute identification number, nor to establish a separate vendor table for each agency's use. To address this concern, we have tried to minimize the access to this information by encouraging agencies to limit the number of their staff with access to the STARS vendor table to only those persons who truly need this information to perform their jobs.
In order to address concerns regarding the security and privacy of vendor banking information stored in the STARS Vendor File, we have taken action to limit the display of the "financial institution acct no", i.e., the bank account number, to persons with central user access only. Effective November 1st, the bank account number field will display X's in lieu of the bank account number for all except those users with central access.