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INFORMATIONAL CIRCULAR NO. 09-P-004                                                                         

DATE:                          September 24, 2008

SUBJECT:                   KOSE Enrollment/Cancellation Processing

EFFECTIVE DATE:     Immediately

CONTACTS:               John Yeary      (785) 296-2033       (john.yeary@da.ks.gov)

                                    Lori Kitch        (785) 354-1174       (lkitch@koseunion.org)

APPROVAL:             

SUMMARY:                Enrollment and Cancellation Processing for KOSE Members

The Kansas Organization of State Employees (KOSE) conducts membership drives throughout the year.  Normally, enrollment forms are completed and submitted directly to KOSE by the employee.  KOSE then forwards copies of the enrollment forms to John Yeary in the Labor Relations office of the Department of Administration for entry into SHARP.  Under normal processing procedures for KOSE enrollment forms, agencies will not receive copies of the authorization/cancellation forms.

If, for any reason, agency personnel receive a KOSE enrollment/cancellation form directly from an employee, the agency should forward the form to the KOSE office at the following address:

                       KOSE

                       1301 SW Topeka Boulevard

                       Topeka, KS 66612

KOSE will then forward the form to Labor Relations for SHARP entry.

Questions regarding an employee’s payroll deduction for KOSE should be directed to John Yeary using the contact information noted above.

The enrollment/cancellation procedures outlined above apply only to enrollment/cancellation forms for KOSE.  The procedures for enrollment/cancellation forms for all other employee organizations remain unchanged.

KEO:NTR:ewb