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Payroll Contacts

Payroll Funding, General Ledger Data, SMART Payroll Transactions

Contact: Carmen Waters, Payroll Services 296-7059; Carmen.Waters@ks.gov


Typical Questions:

  • SMART payroll transaction processing and fund sufficiency
  • Entering new funding groups
  • Entering/changing funding group data
  • Balancing SHARP data to SMART data
  • KPAYGL5C information
  • Journal processing questions
  • Entering new combination codes


Garnishments, Income Withholding Orders, Levies, Bankruptcies

Contacts: Jennifer Holthaus, Payroll Services 368-6313



Typical Questions:

  • Garnishments
  • Income Withholding Orders for child support and spousal support
  • IRS Levies
  • Bankrupticies
  • Setoff Orders for payroll deductions
  • Federal Student Loan garnishments


Questions regarding the reason for the setoff order should be directed to: Doug Craig, Setoff 296-2474; doug.craig@ks.gov



Paycheck Adjustments/Supplementals, Reprints/Reversals, Payroll Error Messages

Contact: Joyce Dickerson, Payroll Services 296-3979;joyce.dickerson@ks.gov


Typical Questions:


  • Processing current year adjustments/supplemental
  • Processing reprints/reversals
  • EFT reversals
  • Personal reimbursements
  • Arrearage payback schedules
  • Setting up/changing employee deduction and employer contribution rate
  • Payroll error messages during pre-calc period
  • Correcting data to allow payroll to process
  • Employees appearing PAY010
  • Payroll error messages following final pay confirmation and off-cycles

Payroll Policies and Procedures, Payroll Issues, SHARP System Programming Problems and Modifications (pertaining to Payroll)

Contacts: Earl Brynds, Payroll Services 296-5376; earl.brynds@ks.gov

Nancy Ruoff, Payroll Services 296-2853; nancy.ruoff@ks.gov

Amanda Entress, Payroll Services 296-3887, amanda.entress@ks.gov


Typical Questions:

  • DOA policies and procedures related to payroll
  • General payroll issues and information regarding payroll processing
  • Federal and State payroll tax regulations information
  • Report system programming problems
  • Request programming modifications
  • Request interface capabilities

Payroll Tax Data, Employee/Employer Deduction Data, Paycheck Mailing Addresses, Year-to-Date Balances, W-2’s, Prior Year Adjustments

Contacts: Carmen Waters, Payroll Services 296-7059; Carmen.Waters@ks.gov


Typical Questions:

  • Setting up/changing payroll tax data
  • Entering paycheck mailing addresses
  • Year-to-date balances
  • W-2’s, W-2 reprints and W-2C’s
  • 1042’s and 1042 reprints
  • Prior year adjustments
  • Calculation and use of Annual Benefits Base Rates
  • Tax Sheltered Annuity Maximums
  • Regents’ payroll processing
  • Paycard program

Organizational Dues, United Way

Contacts: Nancy Ruoff, Payroll Services 296-2853 for program questions

Joyce Dickerson, Payroll Services 296-3979 for adjustment or transaction questions


Typical Questions:

  • United Way deductions
  • Entering Organizational Dues codes
  • Stopping Organizational Dues deductions

Time and Labor, Labor Distribution, and Cost Allocation, Department Budget Tables, Combination Codes

Contact: Heather DeBusk, Payroll Services 296-2434; heather.debusk@ks.gov


Typical Questions:

  • Adjustments and Supplementals
  • Labor Distribution
  • Cost Allocation
  • Timesheet Funding Entries (Taskgroups/Profiles; Combo Codes)
  • Online Error Messages associated with Funding
  • Exceptions (error messages) associated with Funding
  • Integration with Payroll
  • Integration with General Ledger
  • Integration with Project Costing
  • Department Budget Tables