In the SMART system, accessing the Chart of Accounts involves the following procedures:
To access the Chart of Accounts for Fund, Budget Unit, and Appropriation or Expenditure Authority, please execute the query 'KS_CHART_OF_ACCOUNTS' in SMART.
The 'KS_CHART_OF_ACCOUNTS' query can be found by using the following navigation path in SMART: Reporting Tools, then Query, then Query Viewer.
On the Query Viewer page, in the 'Search By' field: Select the option of 'Query Name', and then enter 'KS_Chart_OF' in the ‘begins with’ field. Click on either HTML or Excel next to the query: KS_CHART_OF_ACCOUNTS.
Once the selection is made, enter your five digit agency number in the ‘Unit’ prompt. For example: '17300' for the Department of Administration. Then, enter the Fiscal Year in the ‘Budget Period’ prompt.
If you wish to view a particular footnote for your agency, please note the footnote value in the query results (For example: '17320'), then search within the Footnotes document (file provided below) for the respective value.
When searching within the Footnotes' document, you can either use the find functionality (Ctrl + F shortcut) or manually scroll through the listing which is in agency number order.
The Chart of Accounts will be updated when entries to increase/decrease Appropriation/Expenditure Authority are posted to SMART, thus providing current information.
Fiscal Year Footnotes: