Kansas Department of Administration

How will we know when a collection has been made on one of our debts?

When a collection is made on a debt, the reduction will automatically be posted in KTOP. In KDRS, the reduction will appear with a Transaction Type of "KTOPRED".

KTOP will perform transfers of funds to creditor agencies each Friday. (If a state observed holiday falls on a Friday, the transfer will occur on the first business day thereafter.) Prior to the interfund being created, the creditor agency's transfer contact will receive an email with an attachment listing all the collections made that will be included in the transfer.

Alternately, at any time creditor agencies can view collections that have not yet been transferred by following the "Verify Upcoming Transfers" instructions in the KTOP User Manual.

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