FY 2000

DATE:	August 4, 1999
SUBJECT:	SHARP Processing Schedule Changes for December 1999
EFFECTIVE DATE:	Immediately
CONTACT:	Payroll Services	(785) 296-3146
APPROVAL:
SUMMARY:	Revision of 1999 SHARP Bi-Weekly On-Cycle Schedule

The 1999 SHARP Bi-Weekly On-Cycle Schedule issued in Informational Circular 99-P-005 has been revised to accommodate the Department of Administration Business Contingency Plan for Year 2000 and the New Years' Day Holiday (December 31, 1999). Attached is a revised 1999 SHARP Bi-Weekly On-Cycle Schedule. Please note the schedule changes for the payroll period ending December 25, 1999, paid January 7, 2000. No changes have been made to the 1999 SHARP Bi-Weekly Off-Cycle Schedule. Agencies are asked to note the following revised payroll processing dates.

Wednesday, December 22, 1999

Paper-user agencies should submit on-cycle time and leave documents for the payroll period ending December 25, 1999 to Payroll Services by 5:00 p.m. on December 22, 1999 (Documents were originally due Thursday, December 23, 1999).

Thursday, December 23, 1999

Time and leave interface agencies must have time and leave files for the payroll period ending December 25, 1999 submitted to the Department of Administration for processing by 5:00 p.m. on December 23, 1999 (Files were originally due Monday, December 27, 1999).

Monday, December 27, 1999

Paysheets for the payroll on-cycle for the payroll period ending December 25, 1999 will be created on December 27, 1999. All job actions (i.e. promotions, new hires, terminations, leave of absences, step increases, etc.) must be entered by 5:00 p.m. on December 27, 1999 in order to be reflected on the paysheets for this period (Original due date was Tuesday, December 28, 1999).

The first on-cycle pay calculation for the payroll period ending December 25, 1999 will occur on December 27, 1999, so all time and leave data should be entered into SHARP and designated 'Ok to process' by 5:00 p.m.

Please Note: Since there will only be two on-cycle preliminary pay calculations for the payroll period ending December 25, 1999, it is strongly recommended that SHARP agencies meet this deadline to ensure the maximum amount of time to make needed changes. 

Tuesday, December 28, 1999

The second preliminary on-cycle pay calculation for the payroll period ending December 25, 1999 will process on December 28, 1999. SHARP agencies will need to have the data entered by 5:00 p.m. on December 28, 1999.

Wednesday, December 29, 1999 

Final pay confirmation for the SHARP on-cycle payroll for the payroll period ending December 25, 1999 will occur on December 29, 1999 (Originally scheduled for Friday, December 30, 1999).

Wednesday, December 29, 1999

All employees' time and leave record must be 'Okay to Process' by 5:00 p.m. on December 29, 1999 in order for paycheck records to be created. All deduction and tax data changes must be entered by 5:00 p.m. on December 29, 1999 in order for the changes to be calculated correctly in the employee's paycheck.

Regents' on-cycle payroll files for the payroll period ending December 25, 1999 are due to the Department of Administration by 12:00 noon on December 28, 1999 (Files were originally due 6:00 am on Thursday, December 30, 1999).

Thursday, December 30, 1999

On-line access to SHARP for all users will not be available due to batch processing which must occur to ensure timely issuance of paychecks for January 7, 2000.

Please make note of the above payroll processing dates and adjust your schedules accordingly. If it becomes necessary to change any of the processing dates identified above, notification of the change will be provided to all state agencies via the SHARP on-line message panel and SHARP web site. On-line users should be reviewing the SHARP message panel or the SHARP web site (http://www.da.ks.gov/sharp/) on a daily basis to determine if new messages have been added. Paper-user agencies will be notified on any changes to these dates via telephone. 

SAM:JJM:rdb

Attachment: Sharp Bi-Weekly On-Cycle Payroll Schedule, Revised 7/30/1999 (.pdf)

DATE:	August 25, 1999
SUBJECT:	KPAY329 - No GHI Coverage Because No Paycheck Exists Report - SHARP Agencies Only
EFFECTIVE DATE:	August 26, 1999
CONTACT:	Elaine Harris, Payroll Services	(785) 296-7458	(Elaine.Harris@da.state.ks.us)
APPROVAL:
SUMMARY:	No GHI Coverage Because No Paycheck Exists Report will be available to agencies beginning August 26, 1999

Beginning August 26, 1999 and every two weeks thereafter, on-line SHARP agencies can expect to see a KPAY329 No GHI Coverage Because No Paycheck Exists Report in their agency mailbox on the MVS and SHARP paper user agencies will be sent a hard copy of the report. The KPAY329 report lists employees with no Group Health Insurance (GHI) deductions because the employee did not receive a paycheck in the on cycle or three off cycles of the pay period. The report available on August 26, 1999 will be for pay period ending July 24, 1999 for pay dates as shown on the attached schedule. The data elements contained on the report include: agency, pay period end date, employee ID, SSN, name, action, plan type, benefit plan, coverage begin date, pay end date, change code, coverage elect date, and last pay period end date. On-line agencies please remember the report will be available in your mailbox for 30 days from the date last accessed, after that time the report will be overwritten.

Agencies should review the names listed on the report and determine if 1) the employee owes for GHI or 2) the health insurance coverage information in SHARP requires correction to reflect that the employee did not have health insurance coverage for the period. The following are suggested panels in SHARP that can be accessed to review the data on the report:

• To verify that a paycheck was not issued: 
  
  Go, Compensate Employees, Maintain Payroll Data U.S., Inquire, Paycheck Data
• To verify that the job data information accurately reflects the employee's current status:
  
  Go, Administer Workforce, Administer Workforce U.S., Job Data
• To determine if the employee was eligible for coverage during that period and which coverages were elected:
  
  Go, Compensate Employees, Administer Base Benefits, Health Benefits
  
  If the employee should not have had health insurance coverage for the period and the employee's benefit enrollment information in SHARP needs correction or for questions regarding employee eligibility, please contact Lisa Carlton, Division of Personnel Services, Benefits Unit at (785) 296-2069.
• To determine if the employee's time and leave entry was "OK to Process" for that period:
  
  Go, Administer Workforce, Time and Leave, Employee

If the employee owes for GHI, a personal reimbursement or adjustment to collect the GHI deductions and employer contributions "not taken" should be sent on a DA-180 SHARP Paycheck Reversal Adjustment form to Payroll Services for processing. Questions concerning the processing of adjustments or personal reimbursements should be directed to Joyce Dickerson, Payroll Services at (785) 296-3979. If a personal reimbursement or other adjustment is not received by two weeks after the report date, the employee will be included in a list provided by Payroll Services to the Division of Personnel Services, Benefits Unit.

Questions concerning this Informational Circular should be directed to Elaine Harris, Payroll Services at (785) 296-7458.

SAM:JJM:eh

attachment:  Paydates through 12/1999  (.pdf)

DATE:	August 27, 1999
SUBJECT:	VTSA Company Changes
EFFECTIVE DATE:	Immediately
CONTACT:	Payroll Services	(785) 296-3146
APPROVAL:
SUMMARY:	Voluntary Tax Sheltered Annuity Company Name Change

The Kansas Board of Regents has been notified that Mutual Benefit Life Insurance Company (company number 462) was acquired by and changed its name to SunAmerica Retirement Markets, Inc. In addition to the name change, the company address has changed as follows:

SunAmerica Retirement Markets, Inc.
P.O. Box 54299
Los Angeles, Ca 90054

Payroll Services Section will make the necessary modifications to the SHARP system to reflect this company change. Regent Institutions are responsible for making the necessary modifications to their payroll systems for this change.

SAM:JJM:rdb

DATE:	September 17, 1999
SUBJECT:	Payroll Forms
EFFECTIVE DATE:	Immediately
CONTACT:	Joyce Dickerson	(785) 296-3979	(Joyce.Dickerson@da.state.ks.us)
APPROVAL:
SUMMARY:	Form DA-187 Eliminated and Form DA-180 Modified

In order to reduce the number of forms needed for payroll transactions, the DA-187, SHARP Supplemental Paycheck Authorization form has been eliminated. The name of the form DA-180 has been modified to SHARP Paycheck Reversal/Adjustment/Supplemental.

Paper agencies who need an on-line supplemental processed in the three off-cycles following the on-cycle confirmation should submit the form DA-180 with a copy of the time sheet attached, to the Division of Accounts and Reports, Payroll Services. If a supplemental is needed after the three off cycles have passed, and there was no original paycheck, you must complete the DA-180 and the Attachment to the DA-180, and submit them to the Division of Accounts and Reports, Payroll Services.

All other paper agency adjustments and all on-line agency adjustments should be submitted on the form DA-180 with the Attachment to the DA-180 completed in accordance with the example shown in the February 1999 SHARP-Shooter.

The following Payroll forms can be found at the Division of Accounts and Reports website http://www.da.ks.gov/ar/forms/. These forms are provided in a fillable format so that data can be entered directly into the form, saved, and printed.

• DA-179 Maximum Arrears Payback**
• DA-180 Paycheck Reversal/Adjustment/Supplemental**
• DA-182 Paycheck Reprint Request**
• DA-184 Authorization For Direct Deposit of Employee Pay
• DA-219A Account Code Maintenance
• DA-219B Position Pool ID Maintenance
• DA-219C Department Budget Earnings/Deductions/Taxes
• DA-6P Paycheck Stop Payment Request

**Paper user agencies should continue to fax these forms to Payroll Services at 785-291-3399 for processing.

Paper user agencies should continue to submit the remaining forms, except the DA-6P Paycheck Stop Payment Request, to the Division of Personnel Services for processing. The DA-6P Paycheck Stop Payment Request should continue to be submitted to the State Treasurer's Office.

SAM:JJM:jd

DATE:	November 5, 1999
SUBJECT:	Change in Organization Dues Deduction Amount
EFFECTIVE DATE:	January 9, 2000
CONTACT:	Janice Wolfley	(785) 296-3699	(Janice.Wolfley@da.state.ks.us)
APPROVAL:
SUMMARY:	Organization Dues Changes for KAPE

The Board of Directors for the Kansas Association of Public Employees (KAPE) has advised that the regular bi-weekly dues for members of KAPE will be changing effective with the payroll period beginning January 9, 2000 and ending January 22, 2000, paid February 4, 2000 as follows:

The Division of Accounts and Reports, Payroll Services Team will make the necessary updates to the payroll system to affect all SHaRP employees enrolled in the above KAPE dues deductions. Regent's institutions are responsible for ensuring that these changes are reflected on all paychecks issued on or after February 4, 2000.

SAM:JJM:RDB 

DATE:	December 3, 1999
SUBJECT:	New Tables for Federal Withholding Tax for 2000
EFFECTIVE DATE:	January 1, 2000
CONTACT:	Sunni Zentner	(785) 296-7058	(sunni.zentner@da.state.ks.us)
APPROVAL:
SUMMARY:	New Federal Withholding Tax Rates Effective for Paychecks Issued On or After January 1, 2000.

The Internal Revenue Service (IRS) has issued advance copies of the new federal percentage tables for computing the federal withholding tax deductions effective for all paychecks issued on or after January 1, 2000. In addition, the standard deduction for one withholding allowance changes to $2800.00 per year in calendar year 2000.

The attached tables have been prepared for use in computing all federal withholding tax payments for wages paid on or after January 1, 2000. When calculating federal and state withholding tax by annualizing, 26 pay periods should be used to arrive at an annualized amount.

IRS regulations require employees who claim an exempt status from federal withholding tax, for income earned in the United States, to file a new W-4 form annually. Employees who claimed an exempt status in calendar year 1999 must file a new W-4 form for calendar year 2000 if they wish to continue their exempt status.

Employees may be eligible for the withholding tax exempt status if the following criteria are met:

1. The employee had no income tax liability in the previous year; and
2. The employee anticipates no income tax liability in the upcoming year.

Additionally, IRS regulations require non-resident alien employees who claim an exempt status from federal withholding tax up to their treaty limit, for income earned in the United States, to file a new 8233 annually. Employees who claimed a non-resident alien exempt status in calendar year 1999 must file a new 8233 form for calendar year 2000 if they wish to continue their non-resident alien status. As a reminder, Regents Institutions are responsible for the accuracy of the eligibility of their non-resident alien employees and for monitoring maximum presence.

The Department of Administration will be updating the SHaRP federal and state tax data records on December 20, 1999, for all employees currently claiming exempt from withholding; the tax data record updates will be effective January 1, 2000. On-line agencies must enter a new effective-dated row into SHaRP for employees who wish to claim exempt from withholding. Paper user agencies should submit an employee data sheet to the Division of Personnel Services for employees who wish to claim exempt from withholding in 2000. The new tax data row should be effective January 2, 2000. Please refer to the Employee Payroll Tax Data section of the Payroll module in the on-line CBT (Computer-Based Training) for specific instructions on entering employee tax data information.

A new-effective dated row will also be added in the SHaRP federal tax data records on December 20, 1999 for employees with a special tax withholding status of 'Non-Resident Alien' to reflect that no 8233 form has been submitted for calendar year 2000. The new tax data row will be dated January 1, 2000. Payroll Services will update the 8233 indicator on the tax data records once a form 8233 for calendar year 2000 has been submitted.

The Division of Accounts and Reports will provide a listing to agencies, which identifies all employees whose withholding tax status was updated on December 20, 1999. This listing will include department, employee ID, name, SSN, and withholding tax exempt status. A listing will not be provided for the 'Non-Resident Alien' updates since reports are generated periodically throughout the calendar year to identify employees who have had non-resident alien earnings reported but who do not have a current 8233 form on file in Payroll Services.

The Department of Administration will make all of the necessary changes in the computation of withholding taxes for SHaRP agencies. Regents' institutions are responsible for implementing the new withholding tax rates in their respective payroll systems effective with all payroll warrants issued on or after January 1, 2000.

SAM:JJM:RB

Attachment: SCHEDULE A (FEDERAL WITHHOLDING TAX) 

DATE:	December 13, 1999
SUBJECT:	New Tables for Earned Income Credit for 2000
EFFECTIVE DATE:	January 1, 2000
CONTACT:	Payroll Services Sunni Zentner	(785) 296-7058	(Sunni.Zentner@da.state.ks.us)
APPROVAL:
SUMMARY:	New Earned Income Credit Rates Effective for Paychecks Issued On or After January 1, 2000

The Internal Revenue Service (IRS) has issued the new percentage tables for computing the advance earned income credit (EIC) payments effective for all paychecks issued on or after January 1, 2000. The attached tables have been prepared for use in computing all EIC payments for wages paid on or after January 1, 2000. When calculating EIC by annualizing, 26 pay periods should be used to arrive at an annualized amount.

The Internal Revenue Service has released the 2000 Form W-5, Earned Income Credit Advance Payment Certificate. A copy of the 2000 Form W-5 is attached; the 1999 Form W-5 expires on December 31, 1999. The new form must be filed with the employer before advance 2000 payments can begin. Generally, employees have to successfully answer questions listed on page 2 of Form W-5 in order to be eligible for advance payments. Advance EIC qualifiers must have at least one qualifying child and expect that 2000 earned and adjusted gross income will each be less than $27,413.00 (include spouses' income if filing jointly), in addition to meeting other criteria. Please note that for 2000, new rules apply to determine who is a foster child for purposes of the Earned Income Credit. In addition, employees cannot claim the EIC if planning to file either Form 2555 or 2555-EZ (relating to foreign earned income) for 2000. A nonresident alien may not claim the EIC for 2000 unless married to a U.S. citizen and elects to be taxed as a resident alien for all of 2000.

There are two employee status categories that can effect the amount of advance EIC payments: (a) single or married without spouse filing certificate, and (b) married with both spouses filing certificate. Married employees must indicate on Form W-5 if their spouse receives advance EIC payments. When updating the employee's EIC status in SHARP, please verify that the federal tax data record correctly reflects the employee's status as shown on the completed Form W-5.

The Department of Administration will be updating the existing SHARP federal tax data records on December 20, 1999, for all employees currently claiming the EIC to reflect an Earned Income Credit status of 'Not applicable'. The tax data record updates will be effective January 1, 2000. On-line agencies must enter a new effective-dated row into SHARP for employees who wish to claim the EIC in calendar year 2000; paper user agencies should submit an employee data sheet to the Division of Personnel Services for employees who wish to claim the EIC in 2000. The new tax data row should be added effective January 2, 2000. Please refer to the Employee Payroll Tax Data section of the Payroll module in the on-line CBT (Computer-Based Training) for specific instructions on entering employee tax data information.

The Division of Accounts and Reports will provide a listing to agencies which identifies all employees whose EIC status was updated in SHARP on December 20, 1999. The listing will include department, employee ID, name, SSN, and EIC exempt status.

The Department of Administration will make all of the necessary changes in the computation of EIC for SHARP agencies. Regents institutions are responsible for implementing the new EIC rates in their respective payroll systems effective with all payroll warrants issued on or after January 1, 2000.

SAM:JJM:RB

Attachments:
Advance Earned Income Credit tables for paychecks issued after January 1, 2000
IRS Form W-5 (2000) - Earned Income Credit Advance Payment Certificate (.pdf)

DATE:	December 27, 1999
SUBJECT:	New United Way Deduction Code
EFFECTIVE DATE:	Immediately
CONTACT:	Janice Wolfley	(785) 296-3699	(janice.wolfley@da.state.ks.us)
APPROVAL:
SUMMARY:	Addition of United Way Code for McPherson County

The deduction code of 'UTD099' has been added to the SHaRP deduction code table and is available for use effective immediately. Please inform your employees that United Way contributions can now be made by payroll deduction and designated to the McPherson County United Way.

The Division of Accounts and Reports, Payroll Services team has made the necessary updates to the SHaRP system to effect this change for all employees for whom SHaRP calculates pay. Regents' institutions are responsible for ensuring this change is made in their individual systems.

SAM:JJM 

DATE:	January 4, 2000
SUBJECT:	Change in Organization Dues Deduction Amount
EFFECTIVE DATE:	January 9, 2000
CONTACT:	Janice Wolfley	(785) 296-3699	(Janice.Wolfley@da.state.ks.us)
APPROVAL:
SUMMARY:	Organization Dues Changes for AFSCME Locals

Please be advised that the regular bi-weekly dues for members of the following AFSCME-Kansas Public Employees' Union Council 64 will be changing effective with the payroll period beginning January 9, 2000 and ending January 22, 2000, paid February 4, 2000:

There is no change in the deduction amounts for the following AFSCME organizational dues deduction codes: ORG270, ORG357, ORG417, ORG419, ORG438, ORG439, ORG689, and ORG777. The deduction amounts for these codes will remain as indicated in Informational Circular No. 99-P-021 issued January 11, 1999 and 99-P-026 issued April 8, 1999.

The Division of Accounts and Reports, Payroll Services Team will make the necessary updates to the SHaRP payroll system to effect these changes for all employees for whom SHaRP calculates pay. Regent's institutions are responsible for ensuring that these changes are reflected on all paychecks issued on or after February 4, 2000.

SAM:JJM:rdb 

DATE:	January 4, 2000
SUBJECT:	2000 W-2 Production Reports
EFFECTIVE DATE:	Immediately
CONTACT:	Sunni Zentner	(785) 296-7058	(Sunni.Zentner@da.state.ks.us)
APPROVAL:
SUMMARY:	2000 W-2 Production reports to be Run Throughout the Year

In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Payroll Services staff at the end of the calendar year, the 2000 W-2 production reports will be produced throughout the calendar year. By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed. Following is a list of the dates the 2000 W-2 production reports are scheduled to be generated:

• Friday, February 4, 2000
• Friday, March 3, 2000
• Friday, March 31, 2000
• Friday, April 28, 2000
• Friday, May 12, 2000
• Friday, June 9, 2000
• Friday, July 7, 2000
• Friday, August 4, 2000
• Friday, September 1, 2000
• Friday, September 29, 2000
• Friday, October 27, 2000
• Thursday, November 9, 2000
• Wednesday, November 22, 2000
• Friday, December 8, 2000
• Friday, December 22, 2000

Agencies should anticipate finding copies of the KTXPR55 and TAX910ER reports in their agency directory on the first working day following the above listed scheduled dates. Agencies should access the TAX910ER through Rapid Filer to review the report; a copy of the TAX910ER will be distributed to paper agencies. Any necessary corrections should be processed as soon as possible to eliminate the error from appearing on the next TAX910ER report that is generated. No action is required by the agency on the KTXPR55. Once the W-2s for 2000 are complete, a final KTXPR55 report will be generated for each agency's information and review. An informational circular will advise agencies of the date the final KTXPR55 report is created.

In addition, the Regents' institutions will receive, via either e-mail or fax from Payroll Services, a copy of the errors from the 2000 KTAX900 report. The KTAX900 report should be thoroughly reviewed and any correcting transactions processed timely. It will continue to be the Regents' responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems.

Regents' institutions are also reminded, in accordance with Informational Circular No. 1242 issued March 2, 1994, to submit copies of the completed forms 8233, Exemption From Withholding on Compensation for Independent Personal Services of a Nonresident Alien Individual, to Payroll Services on a timely basis.

SAM:JJM:rb 

DATE:	January 10, 2000
SUBJECT:	W-2 WAGE AND TAX STATEMENTS FOR CALENDAR YEAR 1999
EFFECTIVE DATE:	Immediately
CONTACT:	Sunni Zentner	(785) 296-7058	(sunni.zentner@da.state.ks.us)
	Debbie Esquibel	(785) 368-6313	(debbie.esquibel@da.state.ks.us)
APPROVAL:	APPROVAL:
SUMMARY:	Information Pertaining to Employee 1999 W-2 Statements

The final version of the KTXPR55 W-2 Listing has been generated. The KTXPR55 report contains all information printed on the 1999 W-2 Wage and Tax Statement for each employee of your agency. Agencies which are on-line users of SHaRP will find the report in your agency mailbox on the MVS dated January 4, 2000. The KTXPR55 W-2 Listing will be distributed to paper user agencies via the normal report distribution process.

The KTXPR55 W-2 listing is sorted as follows: 1) by department number, 2) alphabetically by last name, and 3) by social security number (SSN). Totals are included for each 10-digit department number as well as a grand total summary for the entire agency. The 'DIST. TOTAL' represents the total number of 1999 W-2s that were printed for your agency. The Department of Administration will be preparing a STARS voucher to bill each agency for the applicable costs associated with mailing the 1999 W-2s.

In those instances where an employee has worked for more than one department, one W-2 form has been prepared which includes earnings and deductions for all departments. The W-2 information for these employees will be included on the KTXPR55 W-2 listing for the department number appearing on the employee's most current job record.

In situations where the address information is not correct or is not sufficient for postal delivery, the W-2 form will be mailed to the agency for distribution to the employee. The return address for all W-2 forms mailed this year will again be the agency address.

All 1999 W-2's which are considered undeliverable to the employees and are returned to the agency by the U.S. Postal Service should be retained by the agency until April 17, 2000. At that time, they should be sorted in alphabetical order by last name, first name, middle initial within department number and returned to the Division of Accounts and Reports, Payroll Services.

In cases where the 1999 W-2 Wage and Tax Statement form does not agree with your records, please send a copy of the form to this office with an explanation. For all cases where the social security number is incorrect, please include a copy of the employee's social security card with the explanation. State agencies are not authorized to make changes on the W-2 forms. The Social Security Administration and the Kansas Department of Revenue must be notified of corrections made by the Department of Administration.

Duplicate laser printed W-2's for calendar year 1999 will be printed for distribution to the agencies on each Monday, beginning February 7, 2000 and continuing through April 17, 2000. The agencies are requested to submit one blanket request for duplicate 1999 W-2's for each printing. Requests received in the Division of Accounts and Reports, Payroll Services, by noon of each Thursday will be printed for distribution the following Monday. The requests should be in social security number order and should include each employee's name and employee ID in addition to the SSN. Requests for duplicate W-2's for years prior to 1999 should be submitted separately. Duplicate 1042S form requests should also be submitted separately. Requests for either duplicate W-2 or 1042S forms should be directed to Debbie Esquibel in Payroll Services.

Attachment A, which defines what items must be added (+) or subtracted (-) to arrive at the amounts shown on the W-2 form, has been included to assist agencies in answering questions regarding the W-2 forms. On-line agencies may also want to consider utilizing the SHaRP KPAY318, 'Year to Date Balances' report to assist in answering W-2 related questions. The KPAY318 report is located in SHaRP v7.02 under the 'Compensate Employees' window, 'Maintain Payroll Data U.S.', 'Report', 'Year to Date Balances'. See Accounts and Reports Informational Circular No. 97-P-005 dated October 31, 1996 for additional information regarding the KPAY318.

Agencies are reminded that the Internal Revenue Service eliminated Form 4782, Employee Moving Expense Information in 1998. Therefore, agencies will no longer receive this form for employees of their agency. For calendar years 1998 and after, only qualified reimbursements made directly to an employee will be reported in Box 13P. Nonqualified expenses will continue to be reported as wages and will be reflected in boxes 1, 2, 5 and 17 on Form W-2. Any amounts reported in Box 13P are reflected on the KTXPR55 report.

Please note that the on-cycle paychecks dated December 23, 1999 and the off-cycle paychecks dated December 30, 1999 are included in the 1999 W-2 amounts.

SAM:JJM:rdb

Attachment: 1999 W-2 WAGE AND TAX STATEMENT SUMMARY  

DATE:	January 12, 2000
SUBJECT:	Employee Taxability of State-Owned Vehicles
EFFECTIVE DATE:	Immediately
CONTACT:	Roger Basinger	(785) 296-7058	(roger.basinger@da.state.ks.us)
APPROVAL:
SUMMARY:	IRS Changes to Cents-Per-Mile Valuation Rule for Calendar Year 2000

The Internal Revenue Service (IRS) has increased the mileage rate to 32.5 cents under the Cents-Per-Mile method of valuing an employees personal (commuting) use of a state-owned vehicle. The new rate became effective January 1, 2000. The Cents-Per-Mile valuation is one of several methodologies that can be used to calculate fringe benefit income. Using this methodology, fringe benefit income is calculated by multiplying the 32.5 cents rate by the number of personal (commuting) miles driven by the employee in the state-owned vehicle. To be eligible to use the Cents-Per-Mile method, the employee cannot be a control employee (i.e. an elected official, an appointed official whose appointment requires the approval of the Legislature, or similar level officers or employees (department and agency heads). In addition, the fair market value of the vehicle used by the employee cannot exceed $15,400.00 if the vehicle was first made available to the employee for personal (commuting) use in calendar year 2000. Agencies and employees are also reminded that the only personal use of a state vehicle allowed under state law is to commute between the employee's work station and home, and then in only limited situations.

The purpose of this circular is to report the change in mileage rate for the Cent-Per-Mile method of valuing fringe benefit income. A revised circular regarding the "Employee Taxability for the Value of Certain Uses of a State-Owned Vehicle" will be issued in April 2000 and will discuss the entire issue in depth.

SAM:rdb 

DATE:	January 26, 2000
SUBJECT:	Missouri State Withholding
EFFECTIVE DATE:	January 1, 2000
CONTACT:	Roger Basinger	(785) 296-7058	(roger.basinger@da.state.ks.us)
APPROVAL:
SUMMARY:	Change in Missouri State Withholding Tax Formula for 2000

The Missouri Department of Revenue has made changes to the Missouri Withholding Tax Formula effective January 1, 2000. These changes include two new filing statuses: 1) Married and spouse works, and 2) Married and spouse does not work. In addition, there is an increase in the standard deduction for the filing statuses of single and head of household, and a different method of counting allowances for the head of household status. The following table is a list of current filing statuses and the standard deduction for 2000.

Filing Status Standard Deduction

Single $4,400.00

Married and spouse works $3,675.00

Married and spouse does not work $7,350.00

Head of Household $6,450.00

For the single, married and spouse works, and married and spouse does not work, the employee is allowed a $1,200.00 deduction for each allowance claimed on the MO W-4. For the head of household status, an employee is allowed $3,500.00 for the first allowance claimed on the MO W-4, no deduction for allowances two through four, and then $1,200.00 per allowance for allowances five and greater. Please note that allowances two through four are not allowed using the withholding tax formula; however, allowances two through four are still used for employers using the withholding tax tables. Please find attached copies of the 2000 Missouri Withholding Tax Formula and MO W-4 for your review. Employees who are married and have Missouri withholding should complete a new MO W-4 to take advantage of the two new filing statuses.

The Division of Accounts and Reports, Payroll Services Team will make the necessary updates to the SHaRP payroll system to effect these changes for all employees for whom SHaRP calculates pay. Regent's institutions are responsible for ensuring that these changes are reflected on all paychecks issued through their systems.

SAM:JJM:rdb

Attachment: 2000 Missouri Withholding Tax Formula (.pdf) 

DATE:	February 10, 2000
SUBJECT:	Salary Overpayments and Outstanding Arrearages
EFFECTIVE DATE:	Immediately
CONTACT:	Payroll Services, Sunni Zentner	(785) 296-7058	(sunni.zentner@da.state.ks.us)
	Joyce Dickerson	(785) 296-3979	(joyce.dickerson@da.state.ks.us)
	Setoff Program, Pam Fink	(785) 296-4234	(pam.fink@da.state.ks.us)
APPROVAL:
SUMMARY:	Revised policies and procedures have been established for agencies to follow regarding salary overpayments and uncollectible arrearages.

A revised policy and corresponding procedures for salary overpayments have been established to reduce the number of outstanding arrearage balances due to the processing of salary overpayments. Also, revised policies and procedures for uncollectible arrearages were established in accordance with Policy and Procedure Manual Filing Number 8001. It is very important that these collection procedures be followed in an expedient manner to alleviate the increasing number of uncollectible arrearages in SHARP.

Part I: Policy and Procedures for Salary Overpayments 

There are currently outstanding arrearages in SHARP that were the result of agencies running on-line adjustments to correct paychecks where the employee was overpaid. The outstanding arrearages remain because the employees had already terminated employment or terminated employment before the full arrearage could be collected from their paychecks. These situations have led to the following policy:

For cases where an employee has been overpaid, if the agency is not certain that the overpayment can be recovered from the employee through deductions from future payroll checks or by personal reimbursement, then payroll adjustment(s) to correct the paycheck(s) containing the overpayment should not be processed.

If an overpayment has occurred and the agency is uncertain that the overpayment can be recovered, the agency should follow the steps below to identify the net amount due from the employee and begin collection efforts.

1. For a paycheck containing a salary overpayment, use the on-line pay computation panel to calculate the net that the employee should have received. (See SHARP Computer-Based Training, Payroll Book One, On-line Computation.)  
2. Document the 'was' and 'should be' amounts on a DA-180 Attachment form. The difference in net pay will be the arrearage amount. (If the employee was overpaid on more than one check, repeat this step for all of the paychecks involved and combine the net pay differences to arrive at the arrearage amount.)
3. a. At this point, if it is determined that the employee will have sufficient income to deduct the arrearage from a future paycheck(s), proceed with processing the on-line adjustment(s). If an on-line adjustment(s) has already been processed for the paycheck(s) involved correcting a different problem, submit a completed DA-180 form to Accounts and Reports for processing. The result will be that an arrearage amount is set-up in SHaRP. The agency must advise the employee about the amount owed and the deduction schedule for the arrearage. If the arrearage is not collected within a reasonable amount of time, the agency should refer to the policies and procedures for uncollectible arrearages that can be found in Part II of this informational circular.

   b. If it is determined that the employee will not have sufficient income to deduct the arrearage from a future paycheck(s), continue with the steps below.
    

   1. Contact the employee about the overpayment and ask for a personal reimbursement of the arrearage amount due.
   2. If the arrearage amount is collected, deposit the payment, and process the on-line paycheck adjustment(s) to create the arrearage balance. Submit a DA-180 form with a copy of your receipt voucher to Payroll Services so that the personal reimbursement will be recorded to satisfy the arrearage amount. (The agency may be able to receipt the payment and remove the arrearage balance following the instructions found in the SHaRP Computer-Based Training, Payroll Book Two, Collect an Arrearage Balance by Receiving a Personal Reimbursement.) (If an on-line adjustment(s) has already been processed for the paycheck(s) involved correcting a different problem, submit a completed DA-180 form and a copy of the receipt voucher to Accounts and Reports to process both the salary overpayment and the personal reimbursement.)
      
      If the arrearage amount is not collected, refer to the policies and procedures for uncollectible arrearages, found in Part II of this informational circular, following through the procedures to the point that the debt is submitted to Accounts and Reports Setoff Program or submitted for write-off. In this case, the amount that should be submitted to the Setoff Program or for write-off would be the gross amount of the salary overpayment.
      
      If the arrearage amount is partially collected from the employee, please contact Payroll Services to assist you in determining the salary overpayment transaction that can be processed and the remaining amount that would be submitted to the Setoff Program or for write-off.

Part II: Policies and Procedures for Uncollectible Arrearages

The SHARP report KPAY007, Deductions in Arrears Report, is generated after each off-cycle payroll and is distributed via agency MVS mailboxes. (Paper users receive a printed copy of the report.) It is the responsibility of each agency to review their arrearage balances and take the appropriate action to resolve the debt. Below are the procedures that have been written in accordance with the Policy and Procedure Manual Filing Number 8001, K.A.R.s 1-2b-1 and 1-2b-2, and K.S.A. 75-3728b. These are the procedures that an agency must follow once it has been determined that an arrearage is delinquent. 

1. Minimum Collection Procedures: It is the responsibility of each state agency to collect amounts owed to the State in the most effective and efficient manner. Unless the Director of Accounts and Reports approves an agency's alternative collection procedure, all state agencies will adhere to the following basic procedures relating to collection of past due arrearages. These procedures are considered minimum efforts. Certain state agencies may find it necessary to expand these general procedures to fit their particular circumstances.
    
   1. Arrearage collection schedules should be extended on a limited basis, only after determining that the employee is unable to pay the balance in full. The arrearage collection schedule should be complete within the current calendar year and preferably not extend beyond six months. A general guide would be to allow the employee to pay back the arrearage over the same number of pay periods that the error occurred. However, the collection schedule can be extended for a few months more where large balances are concerned and payment of such balances within the current calendar year would create a hardship. (See the SHaRP Computer-Based Training, Payroll Book Two, Arrearages, for use of the General Deduction Override Panel.)
   2. All arrearages that are more than 30 days past due must be subjected to collection procedures.
   3. A record must be kept for each action taken to collect an arrearage, the name of the person taking the action, and the date the action was taken. This documentary evidence of collection efforts must be available at the agency to support classifying an arrearage as delinquent.
   4. At least three documented efforts should be made to collect all delinquent arrearages over $25. Arrearages $25 and under require only one documented attempt.
   5. As authorized by K.S.A. 75-6201 et seq., the State's right to set off debts owed the State against state payments due such debtors should be utilized for debts equaling $25.00 or more. Please refer to filing No. 8002 for information about the Setoff Program. Procedures for submitting a debt to the Setoff Program may be obtained by contacting the Setoff Program contact identified on the front of this informational circular. After an arrearage is accepted by the Setoff Program, the agency should promptly remove the arrearage from SHa>RP. Please refer to the SHaRP Computer-Based Training, Payroll Book Two, Adjust Arrears Balances Using the Adjust Arrears Balance Panel instructions for removing the arrearage from SHaRP. (A debt that is submitted to the Setoff Program will be collected out of payments from the State which are payable to the debtor. Following the collection of the debt, the agency will receive the amount collected and a collection assistance fee will be deducted from the remittance.)
2. Write-off Request Procedures: K.S.A. 75-3728a-d establishes write off procedures for accounts written off as uncollectible by an agency. These procedures should be followed for all delinquent debts regardless of amount and also for debts that have remained in the Setoff Program for an excessive amount of time. In order to write-off an arrearage the agency must follow the steps below.
    
   1. An agency must apply to the Director of Accounts and Reports for authority to write off an arrearage when the following criteria are met:
       
      1. A valid arrearage does exist; i.e. there are no unsettled differences between the agency and the employee as to the validity of the arrearage.
      2. The arrearage is past due (having missed a scheduled personal reimbursement if the employee is no longer being paid).
      3. The agency has complied with the "Minimum Collection Procedure" section, without success, and has determined that the arrearage is uncollectible.
   2. As soon as the criteria noted above are met, the agency should prepare a request for write off to be sent to the Director of Accounts and Reports for approval. A copy of the request must be retained by the agency. The request should include the following:
       
      1. The number of arrearages to be written off.
      2. The total dollars for the arrearages to be written off.
      3. For each arrearage, list the employee's name, social security number, employee ID, amount, and a brief statement of the reason or basis for determining the arrearage uncollectible.
         
         Note: Agencies should make sure that the statement clearly identifies arrearages that have been discharged in bankruptcy.
      4. A statement by the responsible individual that in his or her opinion the arrearages are uncollectible and that this request is submitted in accordance with K.S.A. 75-3728a-d and Policies and Procedures Manual Filing Number 8001.
      5. The signature of the agency head which certifies his or her approval of the request.
   3. The agency should leave the arrearage set up in SHaRP pending notification (in the form of a signed letter) of approval from the Division of Accounts and Reports. Upon receiving such notification, the agency should promptly remove the arrearage from SHaRP if the arrearage has not already been removed.
   4. The agency must maintain all information relating to the arrearages that were written off.

All arrearage amounts written off by the state agency as described above are thereby assigned to the Director of Accounts and Reports for collection. Arrearage amounts equal to or greater than $25 will be recorded as a receivable through the Setoff Program. However, the agency will not receive back any funds that are collected through the Setoff Program for arrearage amounts that are submitted on a write-off request. Agency personnel may be required by the Director to participate in, and provide documentation for, hearings or litigation regarding the collection of the receivable. 

Regent Institutions are responsible for making the necessary modifications to their payroll policies and procedures to be in compliance with this informational circular.

Glossary 

Arrearage Amount - An amount the employee owes the agency. The arrearage could be the result of a payroll adjustment or the result of an advance of earnings to cover certain deductions.

Collection Schedule - The schedule of collections from an employee to satisfy an arrearage balance. Collections can be made through one or more payroll deductions or by one or more personal reimbursements following a schedule set by the agency. If the employee is in pay status, the SHaRP panel General Deduction Override could be used to set a maximum amount to be collected out of each paycheck. If no entry is made on the General Deduction Override panel, SHaRP will deduct all (or as much as possible) of the arrearage balance from the employee's next paycheck.

Employee - In this informational circular, employee refers to a current or former employee of a state agency.

Personal Reimbursement - A collection by personal check, cash, money order, etc., from an employee to fulfill a debt owed to an agency. 

Payroll Adjustment - A transaction that changes or corrects an original paycheck recorded in SHaRP. An on-line adjustment transaction processes a reversal of the original paycheck, then records a new paycheck with the original net pay showing as a deduction. An off-line adjustment transaction, which can only be processed by Accounts and Reports Payroll Services, records a new paycheck that records the difference between the original paycheck and what a correct paycheck should have contained.

Salary Overpayment - Any paycheck where the wages paid to an employee exceeds what the employee actually earned. 

DATE:	February 28, 2000
SUBJECT:	KPAY711 - Department Positions and Budget Earnings Report
EFFECTIVE DATE:	March 13, 2000
CONTACT:	Steve Banning	(785) 296-7059	(steve.banning@da.state.ks.us)
APPROVAL:
SUMMARY:	Department Positions and Budget Earnings Report will be available to agencies beginning March 13, 2000

Effective March 13, 2000, the KPAY711 Department Positions and Budget Earnings Report will be available to agencies each payroll period. The KPAY711 report lists, by department, the funding information contained in the current effective-dated row in the department budget earnings table for your agency. The data elements on the report include: department, position pool number (with effective date), account code, position number (with effective date), description, account code, effective status, account (funding agency), fund, org code (index), program (PCA), earnings code (if applicable), sequence #, percent or amount, and agency use. Any position funded at the position level instead of at the pool level will be shown at the end of the appropriate department. Positions that are not filled will not be shown on the report.

The KPAY711 is intended to compliment the KPAY710, Department Budget Earnings Report, and is a tool for agencies to ensure that positions are funded properly. The report will be generated each pay period and will be available in the agency mailboxes on the MVS on the workday following the on-cycle confirm date (i.e. usually the Monday of pay week). A hard copy of the report will be sent to paper user agencies. 

DB:sb 

DATE:	March 8, 2000
SUBJECT:	Change in Organization Dues Deduction Amount
EFFECTIVE DATE:	February 20, 2000
CONTACT:	Janice Wolfley	(785) 296-3699	(Janice.Wolfley@da.state.ks.us)
APPROVAL:
SUMMARY:	Organization Dues Change for Public Service Employee Union Local 1132

Please be advised that the regular bi-weekly dues for members of the Public Employees Service Union, Local 1132, ORG133, will be increased to $11.00. This change is effective for the payroll period beginning February 20, 2000 and ending March 4, 2000, paid March 17, 2000.

The Division of Accounts and Reports, Payroll Services Team will make the necessary updates to the SHaRP payroll system to effect these changes for all employees for whom SHaRP calculates pay. Regent's institutions are responsible for ensuring that these changes are reflected on all paychecks issued on or after March 17, 2000.

DGB:JJM:rdb

DATE:	May 19, 2000
SUBJECT:	Addition of New Earnings Codes
EFFECTIVE DATE:	Payroll Period Beginning June 11, 2000
CONTACT:	Carla Johnston Kathy Ogle	(785) 296-2588 (785) 296-2290	carla.johnston@state.ks.us (kathy.ogle@da.state.ks.us)
APPROVAL:
SUMMARY:	Addition of New Earnings Codes for FY 2001

Legislators will be eligible to receive a State Per Diem rate of $76.44 in fiscal year 2001. Legislators serving in the Legislature have the option to receive the new daily rate. Legislators who serve as board members for a state agency may also receive the increased rate. The following two earnings codes have been added to SHARP to reflect the increased rate:
 

Each of the above earnings codes is effective with the payroll period beginning June 11, 2000 and ending June 24, 2000 paid July 7, 2000. Earnings code 'LG7' should be used only by agency 428.

DB:JJM:RDB

DATE:	June 1, 2000
SUBJECT:	Housing, Food Service and Other Employee Maintenance
EFFECTIVE DATE:	Immediately
CONTACT:	Roger Basinger	(785) 296-5387	(roger.basinger@da.state.ks.us)
APPROVAL:
SUMMARY:	Annual review of housing, food service and other employee maintenance rates required under K.S.A. 75-2961A and K.A.R.-19-9

Attached is a Form DA-171, Housing, Food Service and Other Maintenance Policy for your agency to complete. It is not necessary to return this form to the Division of Accounts and Reports. The completed form should be maintained at your agency. Any changes in rates will require entry into the SHaRP system through Compensate Employees window, Maintain Payroll Data U.S. menu, Additional Pay panel. Paper agencies should complete an Employee Data Sheet (DA-218 Part B) and submit it to the Division of Personnel Services for entry into SHaRP.

Regent institutions should also complete the Form DA-171 and maintain the completed form at their agency. Regents are responsible for updating any rate changes into their payroll system.

SAM:JJM:rdb

Attachment: Form DA-171  (.pdf)

DATE:	June 8, 2000
SUBJECT:	Reporting for basic life and disability insurance coverage during leave without pay
EFFECTIVE DATE:	July 1, 2000
CONTACT:	Abby Moore	(785) 296-2133	(abby.moore@da.state.ks.us)
APPROVAL:
SUMMARY:	Reporting requirements and format to facilitate employee payments for basic life and disability insurance coverage during leave without pay status. See previous Regents memorandum dated August 15, 1997 'New STARS Index Codes and Regent Transaction Processing,' for STARS processing of employee paid employer contributions.

In an effort to facilitate employee payments for basic life and disability insurance coverage during leave without pay as allowed to members of the Board of Regents by K.S.A. 74-4927a(5), the attached reporting format and procedures are being implemented. This is detailed information that KPERS previously required the Regent institutions to keep at their agency. This report is to be submitted to the Department of Administration, Accounts and Reports, Payroll Services (attn. Abby Moore) at the time the STARS dataset is sent to process the accounting transactions. The Regents memorandum dated August 15, 1997 'New STARS Index Codes and Regent Transaction Processing,' for STARS explains the STARS processing of employee paid employer contributions.

DB:am

attachment: Life and Disability Insurance Coverage Paid by Employee During Leave Without Pay Report (.pdf)

DATE:	June 19, 2000
SUBJECT:	Employee Taxability for the Personal (Commuting) Use of a State-Owned Vehicle
EFFECTIVE DATE:	Immediately
CONTACT:	Roger Basinger	(785) 296-5387	(roger.basinger@da.state.ks.us)
APPROVAL:
SUMMARY:	Information Concerning Employee Use of State-Owned Vehicles

Informational Circular 00-P-025 contains the following statement:

"Field employees, such as inspectors, who work (travel) out of their homes and have no office or duty location, are subject to these reporting requirements. For these employees, travel between home and the first business contact of a morning, travel between the last business contact of the day and home, and incidental trips are considered commuting for IRS reporting purposes." 

According to this statement, the mileage discussed above would be classified as commuting and would be subject to fringe benefit income reporting for income tax purposes. This statement is based on IRS Publications 463 (Travel, Entertainment, Gift, and Car Expenses) and 587 (Business Use of Your Home). The publications state that an employee's home office must qualify as the employee's 'principal place of business' to classify the transportation costs between the employee home and work locations as business miles. To qualify as the employee's 'principal place of business' several tests had to be met including the 'exclusive use test.' The 'exclusive use test' states that a portion of the employee's home is set aside and not used for any purpose other than business. Due to the concerns that employees could not meet this test, the wording in the Informational Circular No. 00-P-025 was changed to the statement noted above.

Since the issuance of Informational Circular No. 00-P-025, Payroll Services has received a legal opinion from the Department of Administration's Legal Section concerning this issue. The opinion states that the case law supports the argument that the employee's home is the 'principal place of business' under the circumstance described above. The case law indicates that while the 'exclusive use test' needs to be met to claim the home office expense deduction; the test does not need to be met to qualify the employee's home as the 'principal place of business' for transportation expenses.

Based on the Department of Administration Legal Section's research, employees who work at home and have no office, do not have commuting miles for travel between their home and first business stop of the day or for travel between the last business stop of the day and home. Please note that any incidental travel will still be considered commuting and will be subject to fringe benefit income reporting. Should you have any question concerning this issue, please contact Roger Basinger with Payroll Services at the telephone number or e-mail address listed above.

DB:JJM:rdb

DATE:	June 19, 2000
SUBJECT:	Optional Group Life Insurance Rate Changes
EFFECTIVE DATE:	Pay Period Beginning June 25, 2000
CONTACT:	Roger Basinger	(785) 296-5387	(roger.basinger@da.state.ks.us)
APPROVAL:
SUMMARY:	Optional Group Life Insurance Rate Changes

Please be advised that effective with the payroll period beginning June 25, 2000 and ending July 8, 2000, paid July 21, 2000, the Optional Group Life Insurance rates are changing as follows:

An administrative fee of $0.20 per month will continue to be added to the premium each month. Maximum coverage available will remain at $200,000.00.

Age is based on the employee's attained age during the payroll period. Optional Group Life Insurance deductions will continue to be taken from the second biweekly paycheck of the month.

Board of Regents' Institutions operating under the Regents' Payroll system are responsible for implementing the new rates and for updating age groups and premium deduction amounts in their Payroll Systems effective with deductions made for the pay period beginning June 25, 2000 and ending July 8, 2000.

DB:JJM:rdb 

DATE:	June 20, 2000
SUBJECT:	Modification and Addition of Earnings Codes
EFFECTIVE DATE:	Pay Period Beginning June 11, 2000
CONTACT:	Roger Basinger	(785) 296-5387	(roger.basinger@da.state.ks.us)
APPROVAL:
SUMMARY:	Modification of Earnings Code 'RET' and Addition of Earnings Code 'RTO'

Executive Directive 00-296 establishes a retention incentive pay option for the Kansas Department of Transportation. Agency determined engineering positions in the Kansas Department of Transportation's Comprehensive Transportation Program are eligible for the pay option. The earnings codes for this pay option is 'RET' and should be entered on the Bonus Pay Panel in SHARP. Earnings code 'RET' is only available for use by the University of Kansas Medical Center (agency 683) and the Kansas Department of Transportation (agency 276).

Please note that the 'Check Stub' for earnings code 'RET' has changed from 'OTHER' to 'REGULAR', and the earnings code will be displayed as follows:

Earnings code 'RTO' has also been established. Code 'RTO' is the overtime differential due to eligible Kansas Department of Transportation engineers who will receive retention incentive pay (RET) and have received overtime payments within the previous 12 months. The 'RTO' earnings code is system generated and will be displayed as follows: 

The modification to earnings code 'RET' and the addition of earnings code 'RTO' become effective with the payroll period beginning June 11, 2000 and ending June 24, 2000 paid July 7, 2000.

DB:JJM:rdb 

DATE:	June 21, 2000
SUBJECT:	Change in Organization Dues Deduction Amount
EFFECTIVE DATE:	August 6, 2000
CONTACT:	Janice Wolfley	(785) 296-3699	(janice.wolfley@da.state.ks.us)
APPROVAL:
SUMMARY:	Organization Dues Changes for KAPE

The Board of Directors for the Kansas Association of Public Employees (KAPE) has advised that the regular bi-weekly dues for members of KAPE will be changing effective with the payroll period beginning August 6, 2000 and ending August 19, 2000, paid September 1, 2000 as follows:

The Division of Accounts and Reports, Payroll Systems Team will make the necessary updates to the payroll system to affect all SHaRP employees enrolled in the above KAPE dues deductions. Regent's institutions are responsible for ensuring that these changes are reflected on all paychecks issued on or after September 1, 2000.

DB:JJM:rdb