INFORMATIONAL CIRCULAR NO.: 26-P-006                                 Supersedes 21-P-019

DATE:                                    September 17, 2025

SUBJECT:                             Housing, Food Service and Other Employee Maintenance Rates

EFFECTIVE DATE:               Immediately

OAR CONTACTS:                 doa_payroll@ks.gov  

APPROVAL:                          Sunni Zentner (original signature on file)

SUMMARY:                           Employee Maintenance Rates

Agencies must annually review housing, food service, and other employee maintenance rates.

Authority:

K.S.A. 75-2961A

K.A.R. 1-19-9

Form: 

• Complete Form DA-171 (Housing, Food Service, and Other Maintenance Policy)
• Do not return the form to the Office of Accounts and Reports.
• Retain the completed form at your agency.

Taxable Items & SHARP Updates:

If items provided to employees are taxable, rate changes for FY2026 must be entered into SHARP:

• Payroll Homepage > Employee Payroll Benefits Data Tile > Create Additional Pay (for fringe benefit income)

Regent Institutions:

• Regents must also complete Form DA-171 and retain it at their agency.
• Responsibility:  Regents are accountable for entering any rate changes directly into their own payroll system.

NR:SGZ:had

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