24-P-006 Key Payroll Processing Dates due to Thanksgiving holiday (October 20, 2023)
Due to the Thanksgiving holiday, some changes have been made to the regular payroll processing schedule. Agencies are asked to note the payroll processing schedule due dates that are listed in this informational circular.
SHARP
Tuesday, November 14, 2023
Pay Period 10/29-11/11/2023
- Paysheets for the on-cycle payroll will be created
- All job actions (i.e., FLSA Status change) must be entered by 7:00 PM in order to be reflected on the paysheets for this period.
- All employees’ reported time must be entered (and approved if applicable) by 6:30 PM.
- Payable time must be approved by 7:00 PM, in order for a paycheck record to be created.
- Terminations and Retirements must be entered by 7:00 PM and reported time must be submitted (and approved if applicable) by 6:30 PM in order for leave payouts to be calculated correctly.
- The first on-cycle preliminary pay calculation will run.
Wednesday, November 15, 2023
Pay Period 10/29-11/11/2023
- Second on-cycle preliminary pay calculation
Thursday, November 16, 2023
Pay Period 10/29-11/11/2023
- Third on-cycle preliminary pay calculation
Friday, November 17, 2023
Pay Period 10/29-11/11/2023
- All employees’ payable time must be approved, by 7:00 PM in order for a paycheck record to be created.
- All deduction and tax data changes must be entered by 7:00 PM in order to be reflected in the final paycheck created for the employee
- Final pay confirmation for the on-cycle payroll
- Paychecks for the on-cycle will be dated November 22, 2023.
Monday, November 20, 2023
Pay Period 10/29-11/11/2023
- Run A off-cycle
- SHARP agencies have until 7:00 PM on this date to enter supplemental and/or adjustment run controls for the Run A off-cycle.
- All employees’ reported time must be entered (and approved if applicable) by 6:30 PM.
- Payable time must be approved by 7:00 PM.
- Paychecks for the Run A off-cycle will be dated November 22, 2023.
- Payroll Journal transactions for the SHARP on-cycle payroll for the period ending November 11, 2023 will be posted to SMART during Monday night's SMART batch processing cycle. (This process would normally occur Wednesday, November 22, 2023.)
Tuesday, November 21, 2023
Pay Period 10/29-11/11/2023
- Run B off-cycle
- SHARP agencies have until 7:00 PM on this date to enter supplemental and/or adjustment run controls for the Run B off-cycle.
- All employees’ reported time must be entered (and approved if applicable) by 6:30 PM.
- Payable time must be approved by 7:00 PM.
- Paychecks for the Run B off-cycle will be dated November 27, 2023.
Wednesday, November 22, 2023
Pay Period 10/29-11/11/2023
PAYDAY
Thursday, November 23, 2023
Thanksgiving Holiday
Friday, November 24, 2023
Thanksgiving Holiday
REGENTS
Thursday, November 16, 2023
Pay Period 10/29-11/11/2023
- On-cycle files must be received by the Department of Administration by 1:00 PM
Friday, November 17, 2023
Pay Period 10/29-11/11/2023
- Run A off-cycle payroll files must be received by the Department of Administration by 4:00 PM.
Sunday, November 19, 2023
Pay Period 10/29-11/11/2023
- On-cycle payroll files will be processed
Monday, November 20, 2023
Pay Period 10/29-11/11/2023
- Run A off-cycle payroll files will be processed.
- Run B off-cycle payroll files must be received by the Department of Administration by 4:00 PM.
Tuesday, November 21, 2023
Pay Period 10/29-11/11/2023
- Run B off-cycle payroll files will be processed.
- Paychecks for the Run B off-cycle will be dated November 27, 2023.
Wednesday, November 22, 2023
Pay Period 10/29-11/11/2023
- Run C off-cycle payroll files must be received by the Department of Administration by 4:00 PM.
- PAYDAY
Thursday, November 23, 2023
Thanksgiving Holiday
Friday, November 24, 2023
Thanksgiving Holiday
Beginning Monday, November 27, 2023 batch jobs will return to the normal payroll processing schedule. Attached is a partial calendar for the month of November 2023, which highlights key payroll processing activity for the month.
NR:SGZ:bes
