25-A-006 PM 3,351 Official Hospitality Payment Guidelines

DATE:                       December 12, 2024

SUBJECT:                 Policy Manual 3,351 Updates

EFFECTIVE DATE:   December 12, 2024

CONTACT:                Statewide Internal Controls and Compliance OARControls_Compliance@ks.gov

APPROVAL:             Nancy Ruoff (original signature on file)

SUMMARY:               PM 3,351 Official Hospitality Payment Guidelines

This Informational Circular is to announce that the following Policy Manual (PM) has been updated to assist agencies in clarification on authorized and unauthorized expenditures utilizing official hospitality funds.

• PM 3,351 Official Hospitality Payment Guidelines

Summary of updates - Clarification of alcohol purchases, documentation requirements for meals/lodging to employees to determine taxable fringe benefits per IRS guidelines, and authorized expenditures utilizing grant award funds.

The updated PM can be obtained at the Department of Administration (DofA) website at: Policy Manual | Kansas Department of Administration

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