25-A-003 FY 2025 Travel Handbook Updates

INFORMATIONAL CIRCULAR NO.: 25-A-003                         

DATE:                       July 31, 2024

SUBJECT:                 Travel Handbook Updates

EFFECTIVE DATE:   July 1, 2024

CONTACT:                Statewide Internal Controls and Compliance OARControls_Compliance@ks.gov

APPROVAL:              Nancy Ruoff (original signature on file)

SUMMARY:                Travel Handbook Updates

Effective July 1, 2024, an updated version of the State of Kansas Employee Travel Expense Reimbursement Handbook is available here – Employee Travel Expense Reimbursement Handbook

The following sections in the Travel Handbook reflect recent updates and clarifications. Agencies are required to follow the most recent version of the Travel Handbook when processing travel requests and reimbursements.

Travel Handbook Updates:

Section 1103 Definitions and Descriptions – State Funds, Official Station

Section 2102 Personal Travel combined with State Business – New travel handbook section

Section 2200 Personal Funds to be used for Travel – Updated language

Section 2400 Employee Official Station – New travel handbook section

Section 3003 Most Economical or Advantageous Mode of Transportation – Updated language

Section 3005 Travel Expense Reimbursement for Volunteers/Board Members – New travel handbook section

Section 3201 Reimbursable Expenses in Using a State-owned or Leased Vehicle – Added car wash as an authorized expense

Section 3300 Travel by Public Transportation – Updated language

Section 3302 Refunds for Fully or Partially Cancelled Transportation Tickets – Updated language

Section 4301 Reduced Meals and Incidental Expense – Updated language

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