Kansas Department of Administration

16-A-002 FY 2016 Subsistence Rates (June 26, 2015) (Supersedes 15-A-002)

Informational Circular No. 16-A-002

Supersedes Informational Circular No: 15-A-002
Date of this Informational Circular: July 1, 2015  

DeAnn Hill (Original Signature File)

FY 2016 Meal Allowance and Lodging Rates


Contact Name Phone Number
Ginnie Schirmer (785) 296-7021
Shelley Harvey (785) 296-2707
Brad Elkins (785) 296-3356
Brandy Wilson (785) 296-6260
Janette Martin (785) 296-2708


Please see State of Kansas Travel Handbook Section 4100 for information on how meals are reimbursed.

As authorized by K.S.A. 75-3207a, the Secretary of Administration has fixed the rates for FY 2016 at:

July 1, 2015 thru November 12, 2015 (Valid for current SMART version 9.0):

Meal Allowance:

Location Breakfast Lunch Dinner
In-State/border city  $ 9.00 $12.00 $25.00
 Out-of-state, regular  $ 9.00 $12.00 $25.00
 Out-of-state high-cost  $12.00 $16.00 $33.00
 Out-of-state special designated high cost area  $14.00 $19.00 $38.00
 International  $15.00* $21.00* $33.00*

*or actual to either a maximum of $127 per day or the allowable meal expense on the U.S. Department of State website for Foreign Per Diem Rates by Location

International Meal Allowance:
International travelers may use the meal per diem rates for a particular city as established by the U.S. Department of State on their website (http://aoprals.state.gov/web920/per_diem.asp) under the heading Foreign Per Diem Rates by Location.   Locate the country and city and then obtain the meal allowance under the column heading M & IE Rate.

Reduced Meal Allowance:
If the cost of meals is included within the cost of registration fees or other fees and charges paid by the agency or supplied without cost by another party, the meal allowance should be reduced as shown in the table above. 

Same Day Meal Allowance:
The rates as established in accordance with K.A.R. 1-16-18(c)(3) are the same as indicated in the table above.

Lodging Expense Limitation:
In-State/border city $ 83.00
 Out-of-state, regular $ 83.00
 Out-of-state, designated high-cost area $159.00
 Out-of-state, special designated high cost area $178.00
 International Actual
 Conference lodging qualified under K.A.R. 1-16-18a(e) Actual


K.S.A. 75-3207a(f) provides that the daily lodging expense limitations established may be exceeded, upon written approval by the agency head or designee, by the lesser of either: (1) an additional 50% of the applicable lodging expense limitation, or (2) the actual lodging expense incurred.

These lodging limits continue to be applied to the lodging rate before taxes.  Thus, the amount reimbursed or paid for lodging expenses may exceed the established lodging limitation by as much as the amount of associated taxes.

Note that prior to November, 2015, an additional Informational Circular will be issued with rates coinciding with the SMART 9.2 upgrade.

Printable version of 16-A-002


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