10-a-011 - Year-end encumbrances (March 8, 2010) (Supplements 10-A-009)
| INFORMATIONAL CIRCULAR NO. 10-A-011 | Supplements10-a-009 |
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| DATE: | March 8, 2010 | ||
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| SUBJECT: | Year-end encumbrances | ||
| EFFECTIVE DATE: | Immediately | ||
| A & R CONTACT: |
Randy Kennedy |
(785) 296-2125 |
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| APPROVAL: |  |
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| SUMMARY: |
Processing DA107s in lieu of DA118s |
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Because of the transition to SMART, it is strongly suggested that agencies submit vendor specific DA107s rather than DA118s for the 2010 year-end. Your DA118 operator ID has been altered to be a DA118/DA107 operator ID. This will allow you to use transaction code 864 in addition to 892. These sign-ons are available for use immediately. Please submit DA107 batches separate from DA118 batches.
Transaction code 864 requires a vendor number and suffix. The DA107 numbering scheme can either use the DA118 format or the DA107 format. The DA107 format is P710xxxx, where the 1st character can be A, B or C, the next three characters are fixed, and the last four are your choice. The DA118 format is PA900XXX or P0900XXX with the first character A, B or C, the next four characters A900 or 0900, and the last three are your choice.
If you have submitted your DA118s as datasets in the past, you can contact me and I will supply you with the IN record layout for DA107 encumbrances. Since this is a new process, it is preferable that you initially transmit a small batch to confirm the fields are formatted properly.
If you have keyed on-line DA118s in the past, you can key online DA107s. DA107s are keyed just like payment vouchers, except the batch type is 3, and the DISB-METH field is blank. Use F3 to enter the description. Note that the voucher will print DA120 at the top left rather than DA107.
KEO:rk
