05-a-012 - Direct Deposit will NOT be Required for Employee Reimbursements (December 15, 2004) (Supplements 05-A-005, 05-A-006, and 05-A-008)

DATE:	December 15, 2004
SUBJECT:	Direct Deposit will NOT be Required for Employee Reimbursements
EFFECTIVE DATE:	Immediately
A & R CONTACT:	Vendor File:
	Nickie Roberts	(785) 296-7917	(nickie.roberts@da.state.ks.us)
	Vendor Payments:
	Randy Kennedy	(785) 296-2125	(randy.kennedy@da.state.ks.us)
	Paycard Questions:
	Sunni Zentner	(785) 296-7058	(sunni.zentner@da.state.ks.us)
APPROVAL:
SUMMARY:	Direct deposit for employee reimbursements will NOT be required effective with January 2005 STARS business.

Information Circulars 05-A-005, 05-A-006, and 05-A-008, provided information regarding an upcoming requirement that all state employee travel and miscellaneous reimbursements must be made using direct deposit. At this time, direct deposit of STARS travel and miscellaneous reimbursements to state employees will no longer be mandatory. HOWEVER, DIRECT DEPOSIT IS STILL STRONGLY ENCOURAGED.

The savings and efficiencies related to direct deposit of payroll, as well as STARS travel and miscellaneous reimbursements are significant. To build on these savings and efficiencies please continuously encourage your employees to enroll in the STARS direct deposit program. To assist your agency in maximizing direct deposit participation, the Division of Accounts and Reports will continue providing information listing employees who are not participating in direct deposit for the next six months.

State agency management should continue taking steps to obtain the completed Authorization for Electronic Deposit of Vendor Payment Form (Form DA-130) from employees and submit them to the Division of Accounts and Reports for employees who will receive reimbursements, but do not have valid banking information in their vendor record. (NOTE: This form is used to deposit STARS payments only. Payroll direct deposits will continue to be authorized using Form DA-184, Authorization for Direct Deposit of Employee Pay.)

Employees who do not have an account at a financial institution, or prefer to not use their existing account for STARS reimbursements, are encouraged to utilize a paycard as outlined in Informational Circular 04-P-007.

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