04-a-009 - Changes in Central Motor Pool and State Vehicle Operations (November 24, 2003)

DATE:	November 24, 2003
SUBJECT:	Changes in Central Motor Pool and State Vehicle Operations
EFFECTIVE DATE:	December 1, 2003
A & R CONTACT:	Jo Ann Remp	(785) 296-2277	(joann.remp@da.state.ks.us)
APPROVAL:
SUMMARY:	This circular is to notify agencies where to find information regarding the changes in Central Motor Pool and State Vehicle Operations.

As you may be aware, many changes are occurring related to Central Motor Pool and State Vehicle Operations. These changes will affect your agency and the options your employees will have for travel on official state business beginning December 1, 2003.

The Department of Administration has compiled comprehensive information regarding these changes. This information is available at the Department of Administration web site (http://www.da.ks.gov/). Information on the following topics is available by selecting "Vehicle Usage Information", as well as a contact person for each topical listing.

• Accident Reporting Requirements
• ADA Vehicle availability at Central Motor Pool
• Auction of State Vehicles
• Business Procurement Card (used for automotive fuel)
• Business Travel Accounts (used with Enterprise contract)
• Enterprise Contract
• Procedures for Checking out an Enterprise vehicle
• Federal Excise Tax Reporting
• Fuel (source for agency-owned vehicles in Topeka)
• Fuelman (used for automotive fuel)
• Insurance (general legal issues)
• Insurance (billing and operational issues)
• Private Vehicle Mileage Reimbursement / Miscellaneous Travel Issues
• Moratorium on Vehicle Purchases / Appeals to Division of Budget
• Record keeping for agency-owned vehicles
• Registration / Titles / Tags for agency-owned vehicles
• Repair and Maintenance of agency-owned vehicles
• Van Pool Program

The Department of Administration will continue to update these web pages as new information becomes available.

DB:jr