Kansas Department of Administration

98-P-005 SHARP Bi-Weekly Payroll Schedule for Calendar Year 1998 (Supersedes 97-P-010)

DATE: October 16, 1997
SUBJECT: SHARP Bi-Weekly Payroll Schedule for Calendar Year 1998
EFFECTIVE DATE: Calendar Year 1998
CONTACT: Payroll Services (785) 296-3146  
APPROVAL: Image of approval signature.
SUMMARY: SHARP On-Cycle and Off-cycle Payroll Processing Schedules


Attached is the finalized SHARP bi-weekly on-cycle and off-cycle payroll schedules applicable to your agency for calendar year 1998.

The attached schedules provide important information regarding the critical payroll processing deadlines for each bi-weekly payroll period. Agency personnel responsible for payroll processing will need to ensure that all appropriate information is entered/submitted by the cutoff dates indicated on the schedules in order to ensure the timely issuance of pay for their employees. Time and leave interface agencies: please note that the deadline for submitting time and leave files for the payroll period ending December 27, 1997 is Friday, December 26. The deadline stated in Informational Circular No. 97-P-010 for submitting these files was incorrect.

SHARP off-cycle payrolls will generally be processed each Monday and Wednesday night and will include all activity entered into SHARP since the last off-cycle payroll. If a holiday occurs on a Monday or Wednesday, the off-cycle payroll will normally be changed to the following business day. Any payroll payments resulting from an off-cycle payroll will usually be dated three working days from the date the off-cycle was processed (i.e., payments resulting from a Monday off-cycle will almost always be dated the following Thursday; payments from a Wednesday off-cycle will almost always be dated the following Monday). Please note, however, that payments generated in the first off-cycle payroll for a payroll period (i.e., KA1 off-cycle) will be issued with the same paycheck/direct deposit date as the regular on-cycle pay date for that period. Agencies have until 5:00 p.m. on Mondays and Wednesdays to enter adjustment and/or supplemental data into SHARP for processing in that nights' off-cycle payroll.

Off-cycle payrolls for Regents' institutions are also regularly scheduled for each Monday and Wednesday night. Regents' institutions generally have until 5:00 p.m. on Fridays and Tuesdays to submit off-cycle payroll interface files. All interface files must then be approved by the Division of Accounts and Reports for processing by 5:00 p.m. on the following Monday or Wednesday to be included in that nights off-cycle payroll. Regents' off-cycle payrolls will be issued with the same check/advice date as the SHARP off-cycle processed that same night.

Attachment: SHARP Bi-Weekly Payroll Schedules (pdf)

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