98-a-012 - Private Vehicle Mileage (February 18, 1998) (Supplements 98-A-001) (superseded by 99-a-001)

DATE:	February 12, 1998
SUBJECT:	Private Vehicle Mileage
EFFECTIVE DATE:	Immediately
A & R CONTACT:	Audit Services Team	(785) 296-2311
APPROVAL:
SUMMARY:	Clarification of the privately owned vehicle mileage rate for persons using a vehicle equipped for the physically handicapped.

Informational Circular 98-A-001 included the following category for privately owned vehicle mileage reimbursement:

43¢ per mile for privately owned specially equipped vans for the physically handicapped.

Subsequent to issuance of this circular, K.A.R. 1-18-1a was further amended to change "vans" to "vehicles". We believed that, since the appropriate reimbursement rate is determined by the employee's agency, this terminology change would not affect the practical application of the reimbursement rates to individual situations. However, some confusion and concern may exist as to how this regulation is to be applied to specific reimbursement situations.

Examples of specially equipped vehicles include, but are not limited to, those equipped with hand controls or lift devices. Other situations may be evaluated on a case-by-case basis if you are uncertain about the applicability of this rate.

Adjustments to previous mileage claims may be made retroactively for travel occurring on or after July 1, 1997.