19-P-016 2019 W-2 Production Report Schedule (January 8, 2019)
Informational Circular No.: 19-P-016
Supersedes Informational Circular No: 18-P-017
Effective Date: Immediately
Contact Name: Carmen Waters
Ph: (785) 296-7059
Email: carmen.waters@ks.gov
Approval: Nancy Ruoff (Original Signature on File)
Summary: 2019 W-2 Production Report Schedule
In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Payroll Services staff at the end of the calendar year, the 2019 W-2 production reports will be produced throughout the calendar year. By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed. The following is a list of the dates the 2019 W-2 production reports are scheduled to be generated:
Friday, April 19, 2019
Friday, May 17, 2019
Friday, June 14, 2019
Friday, July 12, 2019
Friday, August 9, 2019
Friday, September 6, 2019
Friday, October 4, 2019
Friday, November 1, 2019
Friday, November 15, 2019
Wednesday, November 27, 2019
Monday, December 9, 2019
Monday, December 16, 2019
Monday, December 23, 2019
Friday, December 27, 2019
Monday, December 30, 2019
Thursday, January 2, 2020 - Tentative Final Load
Agencies should anticipate finding copies of the KTXPR55 report in their agency mailbox on the MVS on the first working day following the above listed scheduled dates. No action is required by the agency on the KTXPR55. Once the W-2’s for 2019 are complete, a final KTXPR55 report will be generated for each agency’s information and review.
Regent’s institutions will receive the report TAX900 in their agency mailbox on the MVS. The TAX900 report should be thoroughly reviewed and any correcting transactions processed timely. It will continue to be the Regent’s responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems.
Printable Version of 19-P-016
DH:NTR:abe
