19-P-002 Modification of Earnings Code S16 due to FOP Agreement (August 22, 2018)
Informational Circular No.: 19-P-002
Supersedes Informational Circular No: 15-P-027
Effective Date: August 26, 2018
Contact Name: Earl Brynds
Ph: (785) 296-5376
Approval: Nancy Ruoff (Original Signature on File)
Summary: Modification of Earnings Code S16 due to Memorandum of Agreement between the State of Kansas and the Fraternal Order of Police Lodge No. 64 signed August 16, 2018
The Memorandum of Agreement, Article 25, between the State of Kansas Department of Corrections (KDOC) and the Fraternal Order of Police Lodge No. 64 signed August 16, 2018 now stipulates that if Parole Duty Officers respond to calls after regularly scheduled work hours, weekends and holidays in accordance to departmental policy IMPP 14-147 – Parole Duty Officer, duty officer hours shall be compensated at a rate of $30.00 per day (previously $28.00 per day) for hours beyond regularly scheduled work as designated duty officer. Duty Officers shall be compensated at a partial day rate of $15.00 for days that they serve less than a full day in that role. The partial day rate is applicable for any day that a Duty Officer transitions into or out of the Duty Officer role. It shall also be used if an officer does not serve more than 12 hours as Duty Officer due to the use of leave or other valid reason. As a result of the agreement, the description for earnings code S16 has been modified in SHARP effective August 26, 2018 as follows:
Earnings Code Description Short Description Effective Date
S16 Duty Officer Pay-FOP-$30 Shft FOP 8/26/2018
The Office of Personnel Services has also updated the S16 Time Reporting Code (TRC) to reflect the S16 Earnings Code changes. In addition, timesheet entry will now allow only a value between .50 and 1.0 one (1) to be entered per day. If a value outside of the .50-1.0 range is entered on the timesheet, the following message will display upon Saving and validating time worked or Submitting: “Daily quantity for TRC S16 must be between 0.5 and 1. Current total for 2018-08-13 is X.YZ. (13504,234) Review all your entries for the TRC and adjust as necessary.”
KDOC employees will enter either .50 (for $15) or 1.0 (for $30) on their timesheet for each day they need to be paid Duty Officer Pay. The system configuration will automatically calculate the total amount to be paid over the bi-weekly pay period for the S16 earnings.
The S16 earnings code is only available for use by Department of Corrections. The details of the agreement can be found at https://admin.ks.gov./offices/office-of-personnel-services/services/human-resources/agency-information/labor-relations.
The Office of the Chief Financial Officer, Payroll Systems Team, is responsible for updating this earnings code in the SHARP system.
Printable Version of 19-P-002