Kansas Department of Administration

18-P-021 Housing, Food Service and Other Employee Maintenance (May 8, 2018)

Informational Circular No.: 18-P-021

Supersedes Informational Circular No: 17-P-023

Effective Date: July 1, 2018

Contact Name: Carmen Waters

Ph: (785) 296-7059

Email: carmen.waters@ks.gov

Approval:    Nancy Ruoff (Original Signature on File)
Summary: Annual review of housing, food service and other employee maintenance rates required under K.S.A. 75-2961A and K.A.R.1-19-9


Attached is form DA-171, Housing, Food Service and Other Maintenance Policy for your agency to complete.  It is not necessary to return this form to the Office of the Chief Financial Officer.  The completed form should be maintained at your agency.  If the items that you provide have been determined to be taxable to the employee, any changes in rates for fiscal year 2019 will require entry into the SHARP system at Payroll for North America>Employee Pay Data USA> Create Additional Pay for fringe benefit income.  FY2019 rate changes for maintenance should be entered into SHARP by 6:00 pm on Monday July 2, 2018 in order to be reflected in the paychecks produced in the first preliminary on-cycle pay calculation for the payroll period ending June 30, 2018 (paychecks dated July 13, 2018).

Regent institutions should also complete the Form DA-171 and maintain the completed form at their agency.  Regents’ are responsible for updating any rate changes into their payroll system.

Printable version of 18-P-021


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