Kansas Department of Administration

18-P-017 2018 W-2 Production Report Schedule (January 5, 2018)

Informational Circular No.: 18-P-017

Supersedes Informational Circular No: 17-P-018

Effective Date: Immediately

Contact Name: Carmen Waters

Ph: (785) 296-7059

Email: carmen.waters@ks.gov

Approval:    Nancy Ruoff (Original Signature on File)
Summary: 2018 W-2 Production Report Schedule 


In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Payroll Services staff at the end of the calendar year, the 2018 W-2 production reports will be produced throughout the calendar year.  By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed.  The following is a list of the dates the 2018 W-2 production reports are scheduled to be generated:

Friday, March 23, 2018
Friday, April 20, 2018
Friday, May 18, 2018
Friday, June 15, 2018
Friday, July 13, 2018
Friday, August 10, 2018
Friday, September 7, 2018
Friday, October 5, 2018
Friday, November 2, 2018
Friday, November 16, 2018
Friday, November 30, 2018
Monday, December 10, 2018
Monday, December 17, 2018
Wednesday, December 26, 2018
Monday, December 31, 2018
Thursday, January 3, 2019 - Tentative Final Load


Agencies should anticipate finding copies of the KTXPR55 report in their agency mailbox on the MVS on the first working day following the above listed scheduled dates.  No action is required by the agency on the KTXPR55.  Once the W-2’s for 2018 are complete, a final KTXPR55 report will be generated for each agency’s information and review.

Regent’s institutions will receive the report TAX900 in their agency mailbox on the MVS. The TAX900 report should be thoroughly reviewed and any correcting transactions processed timely.  It will continue to be the Regent’s responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems.

Printable Version of 18-P-017


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