Kansas Department of Administration

15-P-027 Modification of Earnings Code S16 due to FOP Agreement (January 26, 2015)

Informational Circular No.: 15-p-027

Supersedes Informational Circular No: 11-P-004

Effective Date: January 2, 2015

Contact Name: Earl Brynds

Ph: (785) 296-5376

Email: earl.brynds@da.ks.gov

Approval:    Nancy Ruoff (Original Signature on File)
Summary: Modification of Earnings Code S16 due to Memorandum of Agreement between the State of Kansas and the Fraternal Order of Police Lodge No. 64 Signed January 2, 2015


The Memorandum of Agreement, Article 25, between the State of Kansas Department of Corrections (KDOC) and the Fraternal Order of Police Lodge No. 64 signed in January 2015 now stipulates that if Parole Duty Officers respond to calls after regularly scheduled work hours, weekends and holidays in accordance to departmental policy IMPP 14-147 – Parole Duty Officer, duty officer hours shall be compensated at a rate of $28.00 per day (previously $1.25 per hour) for hours beyond regularly scheduled work as designated duty officer.  As a result of the agreement, the description for earnings code S16 has been modified in SHARP effective January 4, 2015 as follows:

Earnings                                                    Short                               Effective Code            Description                            Description                      Date    

S16              Duty Officer Pay-FOP-$28.00    Shft FOP                          1/4/2015

The Office of Personnel Services has also updated the S16 Time Reporting Code (TRC) to reflect the S16 Earnings Code changes. In addition, timesheet entry will now allow only a one (1) to be entered per day. If a value other than 1 is entered on the timesheet, the following message will display upon Saving and validating time worked or Submitting: “Daily quantity for TRC S16 must be between 1 and 1. Current total for 2015-01-05 is X. (13504,234). Review all your entries for the TRC and adjust as necessary.”

KDOC employees will enter a ‘1’ on their timesheet for each day they need to be paid the $28.00. The system configuration will automatically calculate the total amount to be paid over the bi-weekly pay period for the S16 earnings.

 The S16 earnings code is only available for use by Department of Corrections.  The details of the agreement can be found at http://admin.ks.gov/docs/default-source/ops/labor-relations/docmoa.pdf?sfvrsn=4.

The Office of Systems Management, Payroll Systems Team, is responsible for updating this earnings code in the SHARP system.

Printable version of 15-P-027


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