Kansas Department of Administration

15-P-007 Addition of Earnings Code for Leave Without Pay-Non-Exempt (Issued September 30, 2014)

Informational Circular No.: 15-p-007


Effective Date: September 28, 2014

Contact Name: Earl Brynds

Ph: (785) 296-5376

Email: earl.brynds@da.ks.gov

Approval:    Nancy Ruoff (Original Signature on File)
Summary: Addition of Earnings Code 'LWN' for Leave Without Pay for Non-Exempt Employees

 

A request has been submitted from the University of Kansas and the University of Kansas Medical Center to add a new Earnings Code to SHARP for use in Affordable Care Act (ACA) reporting and also for use in tracking metrics.

Therefore, a new earnings code has been added to SHARP effective September 28, 2014 to administer Leave Without Pay for non-exempt employees.  The following earnings code is eligible to be used starting with the pay period beginning September 28, 2014 through October 11, 2014 paid October 24, 2014.

Earnings Code Description Short Description Effective Date
 LWN Leave Without Pay-Non-Exempt LWOPNE 09/28/2014

 

LWN is an Hours Only earnings code and does not add to Gross Pay.  Agencies can also use the existing Leave-Without Pay earnings code (LWP) for time reporting for Exempt employees.

SHARP agencies: The Office of Personnel Services has mapped the existing LWPNE (Leave-Without Pay Non-exempt) Time Reporting Code (TRC) to the LWN Earnings Code effective September 28, 2014.  Therefore, use of the LWPNE TRC will now result in the LWN earnings code processing on the employee paycheck and any associated payroll reports.

The Office of Systems Management, Payroll Systems Team, is responsible for adding the new earnings code in the SHARP system.  Regents’ institutions are responsible for implementing the new earnings code in their payroll systems.

SG:NTR:ewb

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