|Date of this Informational Circular:||June 13, 2014|
|Supersedes Informational Circular No:||13-p-026
|Effective Date:||July 1, 2014|
(Original Signature on File)
Annual review of housing, food service and other employee maintenance rates required under K.S.A. 75-2961A and K.A.R. 1-19-9
Attached is form DA-171, Housing, Food Service and Other Maintenance Policy for your agency to complete. It is not necessary to return this form to the Office of Systems Management. The completed form should be maintained at your agency. If the items that you provide have been determined to be taxable to the employee, any changes in rates for fiscal year 2015 will require entry into the SHARP v9.1 system at Payroll for North America>Employee Pay Data USA> Create Additional Pay for fringe benefit income. FY2015 rate changes for maintenance should be entered into SHARP by 6:00 pm on Monday, June 23, 2014 in order to be reflected in the paychecks produced in the first preliminary on-cycle pay calculation for the payroll period ending June 21, 2014 (paychecks dated July 3, 2014).
Regent institutions should also complete the Form DA-171 and maintain the completed form at their agency. Regents’ are responsible for updating any rate changes into their payroll system.