Kansas Department of Administration

13-P-026 Housing, Food Service and Other Employee Maintenance (Supersedes 12-P-032)

DATE: June 14, 2013

Housing, Food Service and Other Employee Maintenance

EFFECTIVE DATE: July 1, 2013

Amanda Entress

Joyce Dickerson

(785) 296-3887

(785) 296-3979





Nancy Ruoff

(Original Signature on File)


Annual review of housing, food service and other employee
maintenance rates required under K.S.A. 75-2961A and K.A.R.


Attached is form DA-171, Housing, Food Service and Other Maintenance Policy for your agency to complete.  It is not necessary to return this form to the Office of Systems Management.  The completed form should be maintained at your agency.  If the items that you provide have been determined to be taxable to the employee, any changes in rates for fiscal year 2014 will require entry into the SHARP v9.1 system at Payroll for North America>Employee Pay Data USA> Create Additional Pay for fringe benefit income.  FY2014 rate changes for maintenance should be entered into SHARP by 6:00 pm on Monday, June 24, 2013 in order to be reflected in the paychecks produced in the first preliminary on-cycle pay calculation for the payroll period ending June 22, 2013 (paychecks dated July 5, 2013).   

Regent institutions should also complete the Form DA-171 and maintain the completed form at their agency.  Regents’ are responsible for updating any rate changes into their payroll system.



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