Kansas Department of Administration

12-P-010 Key Payroll Processing Dates in November 2011

DATE: October 25, 2011
SUBJECT: Key Payroll Processing Dates in November 2011
EFFECTIVE DATE: November 2011
CONTACT:

Joyce Dickerson

(785) 296-3979

joyce.dickerson@da.ks.gov

 

APPROVAL:

Nancy Ruoff

(Original Signature on File)

SUMMARY:

Payroll processing schedule changes due to the November 2011 holidays.

Friday, November 11, 2011 (Veterans' Day), Thursday, November 24, 2011 and Friday, November 25, 2011 (Thanksgiving Holiday) are designated holidays for state service in 2011.

Due to the holidays in November, changes are required to the 'normal' payroll processing schedule.  Agencies are asked to note the payroll processing schedule due dates, some of which are occurring on a different day of the week than normally scheduled.

Tuesday, November 1, 2011

Paysheets for the on-cycle payroll for the period ending October 29, 2011 will be created on Tuesday, November 1, 2011. All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 1, 2011 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending October 29, 2011 will also occur November 1, 2011; therefore, for Time and Leave agencies, all employees' time and leave data must be entered into SHARP and designated 'OK to Process' by 6:00 PM in order for a paycheck record to be created. For Time and Labor agencies, all employees' reported time must be entered into SHARP by 3:30 PM. After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 PM in order for a paycheck record to be created.

Wednesday, November 2, 2011

The second on-cycle preliminary pay calculation for the period ending October 29, 2011 will occur November 2, 2011.

Regents' on-cycle payroll files for the period ending October 29, 2011 are due to the Department of Administration by 4:00 PM on November 2, 2011.  (These files would normally be due Thursday, November 3, 2011.)

Thursday, November 3, 2011

The third on-cycle preliminary pay calculation for the period ending October 29, 2011 will occur November 3, 2011.

Friday, November 4, 2011

Final pay confirmation for the on-cycle payroll for the period ending October 29, 2011 will occur November 4, 2011.  For Time and Leave agencies, all employees' time and leave records must be 'OK to Process', and for Time and Labor agencies, all employees' payable time must be approved, by 6:00 PM on November 4, 2011 in order for a paycheck record to be created.  All deduction and tax data changes must be entered by 6:00 PM on November 4, 2011 in order to be reflected in the final paycheck created for the employee.

Regents' Run A off-cycle payroll files for the period ending October 29, 2011 must be received by the Department of Administration by 4:00 PM on November 4, 2011.

Sunday, November 6, 2011

The Regents' on-cycle files for the period ending October 29, 2011 will be processed.

Monday, November 7, 2011

The Run A off-cycle for the period ending October 29, 2011 will be processed November 7, 2011.  Paychecks for the Run A off-cycle will be dated November 10, 2011.

Tuesday, November 8, 2011

Regents' Run B off-cycle payroll files for the period ending October 29, 2011 must be received by the Department of Administration by 4:00 PM on November 8, 2011 in order to be processed on Wednesday, November 9, 2011.

Wednesday, November 9, 2011

The Run B off-cycle for the period ending October 29, 2011 will be processed November 9, 2011.  SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run B off-cycle.  Paychecks for the Run B off-cycle will be dated November 14, 2011.

Thursday, November 10, 2011

Payday for the payroll period ending October 29, 2011.

Time and Leave/Time and Labor interface agencies must have time and leave files for the period ending November 12, 2011 submitted to the Department of Administration for processing by 5:00 PM on November 10, 2011.  (These files would normally be due Monday, November 14, 2011.)

Regents' Run C off-cycle payroll files for the period ending October 29, 2011 must be received by the Department of Administration by 4:00 PM on November 10, 2011.

Friday, November 11, 2011
Veterans' Day Holiday

Monday, November 14, 2011

The Run C off-cycle for the period ending October 29, 2011 will be processed November 14, 2011.  SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run C off-cycle. Paychecks for the Run C off-cycle will be dated November 17, 2011. 

Paysheets for the on-cycle payroll for the period ending November 12, 2011 will be created on Monday, November 14, 2011.  All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 14, 2011 in order to be reflected on the paysheets for this period.  (Paysheets would normally be created on Tuesday, November 15, 2011.)

The first on-cycle preliminary pay calculation for the period ending November 12, 2011 will also occur November 14, 2011, rather than Tuesday, November 15, 2011; therefore, for Time and Leave agencies, all employees' time and leave data must be entered into SHARP and designated 'OK to Process' by  6:00 PM in order for a paycheck record to be created.   For Time and Labor agencies, all employees' reported time must be entered into SHARP by 3:30 PM.  After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 PM.on November 14, 2011 in order for a paycheck record to be created.    Please note that there will be only two SHARP on-cycle preliminary payroll calculations for the pay period ending November 12, 2011.

Tuesday, November 15, 2011

The second on-cycle preliminary pay calculation for the period ending November 12, 2011 will occur November 15, 2011.

Regents' on-cycle payroll files for the period ending November 12, 2011 are due to the Department of Administration by 4:00 PM on November 15, 2011.  (These files would normally be due Thursday, November 17, 2011.)

Wednesday, November 16, 2011

Final pay confirmation for the on-cycle payroll for the period ending November 12, 2011 will occur November 16, 2011.  (Final pay confirmation would normally occur Friday, November 18, 2011).  For Time and Leave agencies, all employees' time and leave records must be 'OK to Process', and for Time and Labor agencies, all employees' payable time must be approved, by 6:00 PM on November 16, 2011 in order for a paycheck record to be created.  All deduction and tax data changes must be entered by 6:00 PM on November 16, 2011 in order to be reflected in the final paycheck created for the employee.

Thursday, November 17, 2011

The Regents' on-cycle files for the period ending November 12, 2011 will be processed.

Regents' Run A off-cycle payroll files for the period ending November 12, 2011 must be received by the Department of Administration by 4:00 PM on November 17, 2011.  (These files would normally be due Friday, November 18, 2011.)

Friday, November 18, 2011

The Run A off-cycle for the period ending November 12, 2011 will be processed November 18, 2011. (This off-cycle would normally be scheduled for Monday, November 21, 2011.)  Paychecks for the Run A off-cycle will be dated November 23, 2011.

Monday, November 21, 2011

Payroll Journal transactions for the SHARP on-cycle payroll for the period ending November 12, 2011 will be posted to SMART during Monday night's SMART batch processing cycle. (This process would normally occur Wednesday, November 23, 2011.)

Tuesday, November 22, 2011

Regents' Run B off-cycle payroll files for the period ending November 12, 2011 must be received by the Department of Administration by 4:00 PM on November 22, 2011.

Wednesday, November 23, 2011

Payday for the payroll period ending November 12, 2011. (It would normally be Friday, November 25, 2011)

The Run B off-cycle for the period ending November 12, 2011 will be processed November 23, 2011.  SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run B off-cycle.  Paychecks for the Run B off-cycle will be dated November 30, 2011. (Paychecks would normally be dated Monday, November 28, 2011.)

Regents' Run C off-cycle payroll files for the period ending November 12, 2011 must be received by the Department of Administration by 4:00 PM on November 23, 2011. (These files would normally be due Friday, November 25, 2011.)

Thursday, November 24, 2011
Thanksgiving Holiday

Friday, November 25, 2011
Thanksgiving Holiday

Monday, November 28, 2011

The Run C off-cycle for the period ending November 12, 2011 will be processed November 28, 2011.  Paychecks for the Run C off-cycle will be dated December 1, 2011.

Time and Leave/Time and Labor interface agencies must have time and leave files for the period ending November 26, 2011 submitted to the Department of Administration for processing by 5:00 PM on November 28, 2011. 

Tuesday, November 29, 2011

Paysheets for the on-cycle payroll for the period ending November 26, 2011 will be created on Tuesday, November 29, 2011.  All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 29, 2011 in order to be reflected on the paysheets for this period.

The first on-cycle preliminary pay calculation for the period ending November 26, 2011 will also occur November 29, 2011; therefore, for Time and Leave agencies, all employees' time and leave data must be entered into SHARP and designated 'OK to Process' by  6:00 PM in order for a paycheck record to be created.   For Time and Labor agencies, all employees' reported time must be entered into SHARP by 3:30 PM.  After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 PM in order for a paycheck record to be created.

Wednesday, November 30, 2011

The second on-cycle preliminary pay calculation for the period ending November 26, 2011 will occur November 30, 2011.

Attached is a calendar for the month of November 2011, which highlights key payroll processing activity for the month.  The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this circular.

Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the payroll processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist.  SHARP users interested in subscribing to the Infolist, but who have not yet done so, can subscribe at http://da.ks.gov/sharp/infolist.htm.

 

MJ:NTR:ccl

Attachment

« Back

© 2022 Kansas Department of Administration. All rights reserved.