12-a-006 - Use of Expenditure Account Code 526610, Job Related Training and Conference Registration (March 8, 2012)
|INFORMATIONAL CIRCULAR NO. 12-A-006|
|DATE:||March 8, 2012|
|SUBJECT:||Use of Expenditure Account Code 526610, Job Related Training and Conference Registration|
|EFFECTIVE DATE:||March 8, 2012|
(original Signature on File)
Use of Account Code 526610 to capture educational or job related training type expenditures
Effective July 1, 2010, the following account code was established in SMART:
526610 Job Related Training and Conference Registration
This expenditure account code was created to capture educational or job related training type expenditures together in this one account code. This was a change in definition and shifted the coding use for conference registrations and training from the “travel” account Code series 525x90 into account code 526610.
The account code default values in the SMART Travel and Expense Module for conference meeting registrations as well as training costs have been updated to reflect this account code change.
Use of account code 526610 is effective immediately as follows:
- FY 2012 – Use of account code 526610 is recommended for the remainder of FY 2012 but not required. Journal Expense Report adjustments are not necessary for training and conference registration payments already made during FY 2012 using the 525x90 account code series rather than the 526610 account code.
- FY 2013 - Use of account code 526610 will be required effective July 1, 2012.
This account count is reflected in the Uniform Expenditure Account Classification filing (PM No. 7,002) on the Division of Accounts and Reports web site: http://www.da.ks.gov/ar/pm/Pm07002.pdf.