Kansas Department of Administration

11-a-002 - FY 2011 Subsistence Rates (June18, 2010) (Supersedes 10-A-002)

INFORMATIONAL CIRCULAR NO. 11-A-002 Supersedes:10-A-002
DATE: June 18, 2010
SUBJECT: FY 2011 Subsistence Rates
EFFECTIVE DATE: July 1, 2010

Shirley Gilchrist

Ginnie Schirmer

Lance Gagelman

(785) 296-2882

(785) 296-7021

(785) 296-2255




APPROVAL: Image of approval signature.

FY 2011 Meal Allowance and Lodging Rates


Please see Informational Circular 10-a-016 for information on the change in how meals are reimbursed.

As authorized by K.S.A.75-3207a, the Secretary of Administration has fixed the rates for FY 2011 at:

Meal Allowance:

  Breakfast Lunch Dinner
In-state/border city $ 9.25 $10.25 $19.50
Out-of-state, regular $ 9.25 $10.25 $19.50
Out-of-state high-cost $ 9.75 $ 11.25 $21.00
Out-of-state special designated
high-cost area
$12.75 $14.25 $27.00
International $13.75* $14.75* $28.50*

*or actual not to exceed $91 per day

Reduced Meal Allowance:

If the cost of meals is included within the cost of registration fees or other fees and charges paid by the agency or supplied without cost by another party, the meal allowance should be reduced as shown in the table above.

Same Day Meal Allowance:

The rates as established in accordance with K.A.R. 1-16-18(c)(3) are the same as indicated in the table above.

Lodging Expense Limitations:


Expense Cost

Out-of-state, regular


Out-of-state, designated high-cost area


Out-of-state, special designated high-cost area


International Actual


Conference lodging qualified under K.A.R. 1-16-18a(e)



K.S.A. 75 3207a(f) provides that the daily lodging expense limitations established above may be exceeded by the lesser of either: (1) an additional 50% of the applicable lodging expense limitation, or (2) the actual lodging expense incurred.

These lodging limits continue to be applied to the lodging rate before taxes. Thus, the amount reimbursed or paid for lodging expenses may exceed the established lodging limitation by as much as the amount of associated taxes.


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