Kansas Department of Administration

10-a-004 - STARS, STARS ADHOC REPORTING SYSTEM, AND SOKI3+ HISTORICAL DATA AT SMART GO-LIVE (July 30,2009)

INFORMATIONAL CIRCULAR NO. 10-A-004  
DATE: July 30, 2009
SUBJECT: STARS, STARS ADHOC REPORTING SYSTEM, ANDSOKI3+HISTORICAL DATA AT SMART GO-LIVE
EFFECTIVE DATE: July 1, 2009
CONTACT:

Dan Escher

Randy Kennedy

(785) 296-6943

(785) 296-2125

(dan.escher@da.ks.gov)

(randy.kennedy@da.ks.gov)

APPROVAL: Image of approval signature.
SUMMARY:

Instructions for Accessing Historical Data of Retired Central Systems

 

Upon the implementation of the Statewide Management Accounting and Reporting Tool (SMART) on July 1, 2010, the Statewide Accounting and Reporting System (STARS), the STARS Ad-Hoc Reporting System (ADHOC), and the State of Kansas Interactive Internet Interfunds ( SOKI3+) will be retired from service.

These systems and/or system data will be available for a period of time after retirement to satisfy agency reporting needs immediately after the close of FY 2010. The remaining sections describe the access that will be provided after the retirement of these systems. Questions regarding STARS or ADHOC should be directed to Dan Escher. Questions regardingSOKI3+ should be directed to Randy Kennedy.

STARS

STARS DAFR Reports. Daily and monthly reports will be generated as normal until the close of FY 2010. Please ensure you are generating the reports you require for FY 2010 recordkeeping and other business purposes. No additional reports will be generated after the close of FY 2010. Agencies are encouraged to take advantage of the online reporting option which can be used to create online reports to download for archive purposes. Please see 'Informational Circular 08-A-004' for more details.

STARS Online Inquiry. The STARS on-line menu system will remain accessible until December 31, 2010 for inquiry purposes only. Users will have no update capability and the data entry menu will be disabled.

STARS Daily (DA) and Monthly (MO) Transaction Datasets. These datasets and any other datasets received by agencies will be created as scheduled through the close of FY 2010. Agencies receiving these datasets are encouraged to retain them as required for internal reporting and archive purposes.

STARS Transactional Data. Agencies may request STARS transactional data on a fiscal year basis for years FY 2001-2010. Each year will be placed in the agency online report folder for downloading. Agencies can access their online report folder as instructed in 'Informational Circular 08-A-004'.

Agencies are strongly encouraged to only request transactional data for specific purposes and not for general archiving. The Department of Administration will archive this historical data for an indefinite number of years with a decision on final disposition and availability to be made at a future date.

Agencies requesting historical data will be provided a data layout and dataset name to retrieve the data from their online report folder at the time the request is made.


STARS AD-HOC REPORTING SYSTEM

ADHOC and all of its inquiry functions will remain accessible until December 31, 2010. As a reminder, no FY 2011 data created in SMART will be available in ADHOC.


SOKI3+

The SOKI3+ system will be available on an inquiry-only basis after the close of FY 2010 until December 31, 2010. After this date, requests for SOKI3+ historical data or documents will be made to the Division of Accounts and Reports.

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