Kansas Department of Administration

09-a-002 - FY 2009 Subsistence Rates (June 18, 2008) (Supersedes 08-A-002)

INFORMATIONAL CIRCULAR NO. 09-A-002 Supersedes:08-A-002
DATE: June 18 , 2008
SUBJECT: FY 2009 Subsistence Rates
EFFECTIVE DATE: July 1 ,2008

Shirley Gilchrist

Ginnie Schirmer

Vicky Swaim

Joy Duncan

(785) 296-2882

(785) 296-7021

(785) 296-2255

(785) 296-7011





APPROVAL: Image of approval signature.

FY 2009 Meal Allowance and Lodging Rates


As authorized by K.S.A.75-3207a, the Secretary of Administration has fixed the rates for FY 2009 at:

Meal Allowance:

In-state $9.00 per quarter-day
Out-of-state, regular $9.00 per quarter-day
Out-of-state, designated high-cost geographic area $10.25 per quarter-day
Out-of-state, special designated high-cost geographic areas $12.50 per quarter-day
International $13.25 per quarter-day or actual expenses not to exceed $87.00 per day

Reduced Meal Allowance:

If the cost of meals is included within the cost of registration fees or other fees and charges paid by the agency or supplied without cost by another party, the meal allowance should be reduced as follows:

  Breakfast Lunch Dinner
In-state $ 8.50 $ 9.50 $18.00
Out-of-state, regular $ 8.50 $9.50 $18.00
Out-of-state, designated high-cost geographic area $ 9.75 $10.75 $20.50
Out-of state, special designated high-cost geographic areas $12.00     $13.00     $25.00
International $12.75 $13.75 $26.50

Same Day Meal Allowance:

The rates as established in accordance with K.A.R. 1-16-18(c)(3) are the same as indicated in the table above for reduced meal allowance.

Lodging Expense Limitations:

In-state $75.00
Out-of-state, regular $95.00
Out-of-state, designated high-cost geographic area $139.00
Out-of-state, special designated high-cost geographic areas     $154.00
International Actual
Conference lodging qualified under K.A.R. 1-16-18a(e) Actual


K.S.A. 75 3207a(f) provides that the daily lodging expense limitations established above may be exceeded by the lesser of either: (1) an additional 50% of the applicable lodging expense limitation, or (2) the actual lodging expense incurred.

These lodging limits continue to be applied to the lodging rate before taxes. Thus, the amount reimbursed or paid for lodging expenses may exceed the established lodging limitation by as much as the amount of associated taxes.


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