Kansas Department of Administration

08-P-023 2008 W-2 Production Report Schedule (Supersedes 07-P-020)

DATE: January 14, 2008
SUBJECT: 2008 W-2 Production Report Schedule

Sunni Zentner

(785) 296-7058


APPROVAL: Image of approval signature.
SUMMARY: 2008 W-2 Production Report Schedule

In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Payroll Services staff at the end of the calendar year, the 2008 W-2 production reports will be produced throughout the calendar year. By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed. The following is a list of the dates the 2008 W-2 production reports are scheduled to be generated:

  • Friday, February 22, 2008
  • Friday, March 21, 2008
  • Friday, April 18, 2008
  • Friday, May 16, 2008
  • Friday, June 13, 2008
  • Friday, July 11, 2008
  • Friday, August 8, 2008
  • Friday, September 5, 2008
  • Friday, October 3, 2008
  • Friday, October 31, 2008
  • Friday, November 14, 2008
  • Wednesday, November 26, 2008
  • Wednesday, December 10, 2008
  • Monday, December 15, 2008
  • Monday, December 22, 2008
  • Wednesday, December 24, 2008
  • Monday, December 29, 2008 - Tentative Final Load

Agencies should anticipate finding copies of the KTXPR55 and TAX910ER reports in their agency mailbox on the MVS on the first working day following the above listed scheduled dates. Any necessary corrections should be processed as soon as possible to eliminate the error from appearing on the next TAX910ER report that is generated. No action is required by the agency on the KTXPR55. Once the W-2’s for 2008 are complete, a final KTXPR55 report will be generated for each agency’s information and review.

In addition, the Regent’s institutions will receive the report TAX900 in their agency mailbox on the MVS. The TAX900 report should be thoroughly reviewed and any correcting transactions processed timely. It will continue to be the Regent’s responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems.

Regent’s institutions are also reminded, in accordance with Informational Circular No. 1242 issued March 2, 1994, to submit copies of the completed forms 8233, Exemption From Withholding on Compensation for Independent Personal Services of a Nonresident Alien Individual, to Payroll Services on a timely basis.


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