Kansas Department of Administration

08-P-012 Changes to the Payroll Processing Schedule for the Payroll Period Ending December 15, 2007

DATE: November 2, 2007
SUBJECT: Changes to the Payroll Processing Schedule for the Payroll Period Ending December 15, 2007
EFFECTIVE DATE: Immediately
CONTACT: Joyce Dickerson

(785) 296-3979

Joyce.Dickerson@da.ks.gov

APPROVAL: Image of approval signature.
SUMMARY: Changes to the payroll processing schedule for the payroll period ending December 15, 2007 due to December 24, 2007 being designated a state holiday

As a result of Governor Sebelius declaring Monday, December 24, 2007 as an additional state holiday for 2007, the following changes have been made to the December payroll processing schedule for the payroll period ending December 15, 2007:

Friday, December 14, 2007

Payday for the payroll period ending December 1, 2007.

Time and leave interface agencies must have time and leave files for the period ending December 15, 2007 submitted to the Department of Administration for processing by 5:00 p.m. on December 14, 2007. (These files would normally be due Monday, December 17, 2007.)

Monday, December 17, 2007

Paysheets for the on-cycle payroll for the period ending December 15, 2007 will be created on Monday, December 17, 2007. All job actions (i.e. promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 p.m. on December 17, 2007 in order to be reflected on the paysheets for this period. (Paysheets would normally be created on Tuesday, December 18, 2007.)

The first on-cycle preliminary pay calculation for the period ending December 15, 2007 will also occur December 17, 2007, rather than Tuesday, December 18, 2007; therefore, all time and leave data should be entered into SHARP and designated ‘OK to Process’ by 6:00 p.m. December 17, 2007. Please note that there will only be two SHARP on-cycle preliminary payroll calculations for the pay period ending December 15, 2007.

The Run 'C' off-cycle for the payroll period ending December 1, 2007 continues to be scheduled for December 17, 2007. The check issue date for the Run 'C' off-cycle will remain Thursday, December 20, 2007.

Tuesday, December 18, 2007

The second on-cycle preliminary pay calculation for the period ending December 15, 2007 will occur December 18, 2007.

Wednesday, December 19, 2007

Final pay confirmation for the on-cycle payroll for the period ending December 15, 2007 will occur December 19, 2007. (Final pay confirmation would normally occur Friday, December 21, 2007.) All employees’ time and leave records must be ‘OK to Process’ by 6:00 p.m. on December 19, 2007 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 6:00 p.m. on December 19, 2007 in order to be reflected in the final paycheck created for the employee.

Regents’ on-cycle payroll files for the period ending December 15, 2007 are due to the Department of Administration by 6:00 a.m. on December 19, 2007. (These files would normally be due Friday, December 21, 2007.)

Thursday, December 20, 2007

Regents’ Run ‘A’ off-cycle payroll files for the period ending December 15, 2007 must be received by the Department of Administration by 5:00 pm. on December 20, 2007 in order to be processed on Friday, December 21, 2007.

Friday, December 21, 2007

The Run ‘A’ off-cycle for the period ending December 15, 2007 will be processed December 21, 2007. (This off-cycle would normally be scheduled for Monday, December 24, 2007.) SHARP agencies have until 6:00 p.m. on this date to enter supplemental and/or adjustment run controls for the Run ‘A’ off-cycle. Paychecks for the Run ‘A’ off-cycle will de dated December 28, 2007.

Regents’ Run ‘B’ off-cycle payroll files for the period ending December 15, 2007 must be received by the Department of Administration by 5:00 pm. on December 21, 2007 in order to be processed on Wednesday, December 26, 2007. (These files would normally be due on Monday, December 24, 2007.

Monday, December 24, 2007
Christmas Eve Holiday

Tuesday, December 25, 2007
Christmas Holiday

Attached is a revised calendar for the month of December 2007 that highlights these payroll processing schedule changes due to the December 24th additional holiday. The informational circular for key payroll processing dates in December for calendar year end activities will be released at a later date. The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this informational circular.

Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist. SHARP users interested in subscribing to the Infolist, but who have not yet done so, can subscribe at http://da.ks.gov/sharp/infolist.htm.

KEO:JJM:kao

Calendar (PDF)

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