08-P-011 New Form K-4 and SHARP Employee Serlf Service Update W-4 Tax Information Page Change
|DATE:||October 25, 2007|
|SUBJECT:||New Form K-4 and SHARP Employee Self Service Update W-4 Tax Information Page Change|
|EFFECTIVE DATE:||January 1, 2008|
|SUMMARY:||New Form K-4 and SHARP Employee Self Service Update W-4 Tax Information Page Change|
As announced in Notice 07-07, the Kansas Department of Revenue has developed its own Employee Withholding Allowance Certificate, Form K-4, which will become effective January 1, 2008. (Notice 07-07, New K-4 Form For State Withholding, can be found at: http://www.ksrevenue.org/newtaxnotices.htm ). Form K-4 will be available on the Accounts and Reports webpage, http://www.da.ks.gov/ar/ , under General Accounting/Forms.
With this new form, State of Kansas employees will designate number of allowances, marital status, additional withholding, and exemption claim for Kansas state withholding. These options may now differ from the Federal withholding elections made on Form W-4. Currently, only additional withholding may differ. The Additional Tax Form, DA-186, used to request additional Kansas state withholding will be eliminated. Beginning January 1, 2008, new employees and current employees wanting to change any of their Kansas state withholding options must submit a Form K-4 to their agency Payroll office. New employees and current employees wanting to change any of their federal withholding options may still choose to make those changes themselves through the Employee Self Service Update W-4 Tax Information page or they may submit a Form W-4 to their agency Payroll office. Currently, all changes (except changes to additional withholding) made using Employee Self Service update both federal and state withholding options. With the implementation of Form K-4, updates made by employees using Employee Self Service will affect Federal withholding options only. Changes to Kansas state withholding tax information can only be made via Form K-4 and must be submitted via paper to the agency Payroll office. For recordkeeping purposes, agencies are required to maintain copies of the K-4 forms on file for three years after they are no longer effective. This change will be implemented in SHARP beginning December 26, 2007, for paychecks issued after January 1, 2008.
Regent’s institutions are responsible for ensuring that the requirements are met within their individual systems.