Kansas Department of Administration

07-P-004 New Community Health Charities Deduction Code

DATE: September 11, 2006
SUBJECT: New Community Health Charities Deduction Code
EFFECTIVE DATE: Payroll Period Ending December 30, 2006
CONTACT: Janice Wolfley (785) 296-3699 Janice.Wolfley@da.state.ks.us
APPROVAL: Image of approval signature.
SUMMARY: Addition of Deduction Code for Community Health Charities

The legislature passed, and Governor Sebelius signed, HB2727 authorizing a new payroll deduction for Community Health Charities beginning January 1, 2007.  A new, after-tax, deduction code ‘UTD100’ will be added to the SHARP deduction code table effective with the pay period December 17, 2006 – December 30, 2006 and paid January 12, 2007.

For calendar year 2007, agencies can enter in SHARP a new General Deduction row effective-dated between December 17, 2006 and December 30, 2006 in order for the first deduction for 2007 to be taken on the January 12, 2007 paycheck. If the deduction is to be taken over 26 pay periods, a deduction end date of December 16, 2007 should be entered.

The Division of Accounts and Reports, Payroll Systems Team will make the necessary updates to the payroll system to establish this deduction code for all employees for whom SHARP calculates pay.  Regents’ institutions are responsible for ensuring that this change is made to their individual payroll systems for all paychecks issued for the pay period ending December 30, 2006 and beyond. The fund/index combination for the new deduction code will be Fund 9094, Index 9715 which is the same fund/index combination used for United Way deductions.  The Division of Accounts and Reports, Reconciliation and Remittance Team will be responsible for the remittance of the deductions for all SHARP and Regent employees to Community Health Charities.

RLM:JJM:ntr 

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