Kansas Department of Administration

04-a-018 - Over-riding Transaction Limits for Automotive BPCs (May 3, 2004)

DATE: May 3, 2004
SUBJECT: Over-riding Transaction Limits for Automotive BPCs
A & R CONTACT: Tim Hund (785) 368-6347 (Tim.Hund@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: Authorization of Transactions that Exceed the Transaction Limits of Automotive BPCs

Minor repairs to agency-owned vehicles occasionally exceed the transaction limits of Automotive Business Procurement Cards (BPCs).

In order to provide agencies more flexibility in the use of Automotive BPCs, the Division of Accounts and Reports (A&R) is delegating authority to agency BPC Coordinators to approve most one-time over-rides of transaction limits for Automotive BPCs.

  • Agency BPC Coordinators are authorized to directly contact UMB Bank (by e-mail) to request a one-time over-ride of the transaction limit for an Automotive BPC (if the transaction amount does not exceed $1,000). Agencies are asked to copy A&R on e-mails to UMB Bank requesting one-time transaction over-rides.
  • Agencies must obtain prior approval from A&R for Automotive BPC transactions exceeding $1,000. Agencies should send requests for transaction over-rides to A&R via e-mail. A&R will copy agencies on approved requests that are forwarded to UMB Bank for processing.

UMB Bank and A&R Contacts:

Ron Sager - Ron.Sager@umb.com

Robert Cremer - Robert.Cremer@umb.com

Tim Hund - Tim.Hund@da.state.ks.us

Jo Ann Remp - JoAnn.Remp@da.state.ks.us


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