04-a-018 - Over-riding Transaction Limits for Automotive BPCs (May 3, 2004)
| INFORMATIONAL CIRCULAR NO. 04-A-018 |
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| DATE: | May 3, 2004 | ||
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| SUBJECT: | Over-riding Transaction Limits for Automotive BPCs | ||
| EFFECTIVE DATE: | Immediately | ||
| A & R CONTACT: | Tim Hund | (785) 368-6347 | (Tim.Hund@da.state.ks.us) |
| APPROVAL: |  |
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| SUMMARY: | Authorization of Transactions that Exceed the Transaction Limits of Automotive BPCs | ||
Minor repairs to agency-owned vehicles occasionally exceed the transaction limits of Automotive Business Procurement Cards (BPCs).
In order to provide agencies more flexibility in the use of Automotive BPCs, the Division of Accounts and Reports (A&R) is delegating authority to agency BPC Coordinators to approve most one-time over-rides of transaction limits for Automotive BPCs.
- Agency BPC Coordinators are authorized to directly contact UMB Bank (by e-mail) to request a one-time over-ride of the transaction limit for an Automotive BPC (if the transaction amount does not exceed $1,000). Agencies are asked to copy A&R on e-mails to UMB Bank requesting one-time transaction over-rides.
- Agencies must obtain prior approval from A&R for Automotive BPC transactions exceeding $1,000. Agencies should send requests for transaction over-rides to A&R via e-mail. A&R will copy agencies on approved requests that are forwarded to UMB Bank for processing.
UMB Bank and A&R Contacts:
Ron Sager - Ron.Sager@umb.com
Robert Cremer - Robert.Cremer@umb.com
Tim Hund - Tim.Hund@da.state.ks.us
Jo Ann Remp - JoAnn.Remp@da.state.ks.us
DB:th
