03-a-013 - Business Procurement Card Program (December 19, 2002)

DATE:	December 19, 2002
SUBJECT:	Business Procurement Card Program
EFFECTIVE DATE:	Immediately
A & R CONTACT:	Tim Hund	(785) 368-6347	(tim.hund@da.state.ks.us)
APPROVAL:
SUMMARY:	Enhancements and modifications to the State's BPC Program have been implemented to broaden the scope of the program and to enhance overall BPC security; updated BPC web information is available.

As the Business Procurement Card (BPC) Program has evolved over the past several years, several new uses and account options have been added. This circular is intended to outline current BPC Program parameters and account options.

• Basic BPC Cards

  • $2,000 per transaction limits

  • Includes commodities and most services, including 1099 reportable services

    • Reporting to A&R of 1099 reportable transactions required if vendor is not a corporation or a governmental entity

• Basic BPC Cards with conference registration option

  • Limited to cards of key individuals
  • Preapproval by A&R required
  • $2,000 per transaction limits

• Cardless Accounts for purchases from statewide open-end contracts

  • Limited to key purchasing staff
  • Higher transaction limits negotiated with UMB Bank

• Cardless Registration Accounts

  • Conference registration
  • Prepayment of one night's lodging when this is a condition for making lodging reservations
  • Issued at central office or key business unit levels
  • Higher transaction limits negotiated with UMB Bank

• Automotive Fuel Cards

  • For use with agency-owned vehicles only
  • Limited to fuel and minor automotive repairs
  • Preapproval by A&R required

The Division of Accounts and Reports has implemented an annual review of dormant and low-usage (less than 3 transactions per year) BPC cards and cardless accounts. Agencies will be notified of dormant accounts and requested to cancel those accounts. BPC cards and cardless accounts that are seldom or never used increase the agency's risk of inappropriate transactions being charged.

The Business Procurement Card Program section of our web site has been modified to reflect the current BPC program parameters. These updates are available at http://www.da.ks.gov/ar/genacct/Audit/BPC.htm <------- Broken link.

DB:th