Kansas Department of Administration

02-P-010 Key Payroll Processing Dates in November 2001 (Supersedes 01-p-016)

DATE: September 27, 2001
SUBJECT: Key Payroll Processing Dates in November 2001
EFFECTIVE DATE: November 2001
CONTACT: Roger Basinger (785) 296-5387 (roger.basinger@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: Payroll processing schedule changes due to the November 2001 holidays

Monday, November 12, 2001 (Veterans Day Observed), Thursday, November 22, 2001 and Friday, November 23, 2001 (Thanksgiving Holiday) are designated holidays for state service in 2001. Because of the Thanksgiving holiday, the pay date for the payroll period ending November 10, 2001 will be Wednesday, November 21, 2001. Direct deposit advices for this pay date will be mailed Monday, November 19, 2001; paychecks will be mailed Tuesday, November 20, 2001.

Due to the holidays in November, the following variations have been made to the 'normal' payroll processing schedule. Agencies are asked to note the payroll processing date changes, which are occurring on a different day of the week than normally scheduled.

Thursday, November 8, 2001

Time and leave interface agencies must have time and leave files for the period ending November 10, 2001 submitted to the Department of Administration for processing by 5:00 PM on November 8, 2001 (These files would normally be due Monday). Paper agencies time and leave documents are due to Payroll Services by 5:00 PM on November 8, 2001.

Regents' Run C off-cycle payroll files for the period ending October 27, 2001 must be received by the Department of Administration by 5:00 PM on November 8, 2001.

Monday, November 12, 2001
(Veterans Day Holiday Observed)

Paysheets for the on-cycle payroll for the period ending November 10, 2001 will be created on Monday, November 12, 2001 (Paysheets would normally be created on Tuesday). All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 5:00 PM on November 12, 2001 in order to be reflected on the paysheets for this period. The first on-cycle preliminary pay calculation for the period ending November 10, 2001 will also occur November 12, 2001; therefore, all time and leave data should be entered into SHARP and designated 'OK to process' by 5:00 PM.

Please note that there will only be two SHARP on-cycle preliminary payroll calculations for the period ending November 10, 2001

The Run C off-cycle for the period ending October 27, 2001 will be processed November 12, 2001. SHARP agencies have until 5:00 PM on this date to enter supplemental and /or adjustments run controls for the Run C off-cycle.

Please Note: While the SHARP system will be available for on-line entry on Monday, November 12, 2001, it is a designated holiday for state service. Agency staff not working on November 12 in observation of the holiday will need to have all processing completed by 5:00 p.m. on Friday, November 9, 2001.

Tuesday, November 13, 2001

The second on-cycle preliminary pay calculation for the period ending November 10, 2001 will occur November 13, 2001.

The general ledger extract for the payroll period ending October 27, 2001 will also be created on this date.

Wednesday, November 14, 2001

Final pay confirmation for the on-cycle payroll for the period ending November 10, 2001 will occur November 14, 2001 (Final pay confirmation would normally occur Friday). All employees' time and leave records must be 'OK to Process' by 5:00 PM on November 14, 2001 in order for a paycheck record to be created. All deduction and tax data changes must be entered by 5:00 PM on November 14, 2001 in order to be reflected in the final paycheck created for the employee.

Regents' on-cycle payroll files for the period ending November 10, 2001 are due to the Department of Administration by 6:00 AM on November 14, 2001 to ensure timely issuance of the payroll on November 21, 2001.

Thursday, November 15, 2001

On-line access to SHARP for all users will not be available due to batch processing which must occur to ensure timely issuance of payroll on November 21, 2001.

Regents' Run A off-cycle payroll files for the period ending November 10, 2001 must be received by the Department of Administration by 5:00 PM on November 15, 2001 in order to be processed on Friday, November 16, 2001.

Friday, November 16, 2001

The final SHARP on-cycle payroll reports, with the exception of the KPAYWAGE, for the period ending November 10, 2001 will be available in the agency directories on the MVS (for on-line agencies) and will be distributed (for paper-user agencies) no later than November 16, 2001.

The Run A off-cycle for the period ending November 10, 2001 will be processed November 16, 2001. SHARP agencies have until 5:00 PM on this date to enter supplemental and/or adjustments run controls for the Run A off-cycle.

Paychecks for the Run A off-cycle will be dated Wednesday, November 21, 2001.

Monday, November 19, 2001

KPAYWAGE reports for the on-cycle for the period ending November 10, 2001 will be available in the agency directories (for on-line agencies) and will be distributed (for paper-user agencies) no later than November 19, 2001.

Encumbrance transactions for the SHARP on-cycle payroll for the period ending November 10, 2001 will be posted to STARS during Monday night's STARS batch processing cycle.

Tuesday, November 20, 2001

Regents' Run B off-cycle payroll files for the period ending November 10, 2001 must be received by the Department of Administration by 5:00 PM on November 20, 2001 in order to be processed on Wednesday, November 21, 2001.

Wednesday, November 21, 2001

Payday for the payroll period ending November 10, 2001.

The Run B off-cycle for the period ending November 10, 2001 will be processed November 21, 2001. SHARP agencies have until 5:00 PM on this date to enter supplemental and /or adjustments run controls for the Run B off-cycle.

Paychecks for the Run B off-cycle will be dated November 28, 2001.

Regents' Run C off-cycle payroll files for the period ending November 10, 2001 must be received by the Department of Administration by 5:00 PM on November 21, 2001 in order to be processed on Monday, November 26, 2001.

Monday, November 26, 2001

The Run C off-cycle for the period ending November 10, 2001 will be processed November 26, 2001. SHARP agencies have until 5:00 PM on this date to enter supplemental and /or adjustments run controls for the Run C off-cycle.

Paychecks for the Run C off-cycle will be dated November 29, 2001.

Attached is a calendar for the month of November 2001, which highlights key payroll processing activity for the month. The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this circular.

Please note the changes to the payroll processing dates and adjust your schedules accordingly. If it becomes necessary to change any of the payroll processing dates identified above, notification of the change will be provided to all state agencies via the SHARP on-line message panel and the SHARP web site (http://www.da.ks.gov/sharp/). On-line users should review the SHARP message panel or web site daily to determine if new messages have been added. Paper-users will be notified of any changes to these dates via telephone.

DB:JJM:rdb

Attachment: November payroll calendar (.pdf) 

« Back

© 2022 Kansas Department of Administration. All rights reserved.